Facilities & Office Co-Ordinator in Doncaster, Doncaster, South Yorkshire, England, United Kingdom
Facilities & Office Co-Ordinator
Location: Doncaster
Salary: £28,000 - £30,000
Company
A leading European supplier for railway electrification are looking to hire an Facilities & Office Co-Ordinator to join their team in Doncaster
The Facilities and Office Coordinator will play a crucial role in ensuring the smooth functioning of the workplace environment at their 2 Doncaster sites.
This position involves managing facilities, office operations, and providing administrative support to various departments.
Accountabilities
- Oversee the maintenance and operation of facilities, including office space, equipment, and utilities.
- Coordinate with contractors and service providers for repairs, maintenance, and installations.
- Conduct regular inspections to ensure compliance with safety and environmental regulation's office security systems, including access control and surveillance.
- Maintain office supply inventory and reorder supplies as needed.
- Develop and implement office policies and procedures to enhance operational effectiveness.
- Handle incoming and outgoing deliveries, post and telephone calls.
- Assist with scheduling meetings, appointments, and events.
- Prepare meeting rooms and necessary materials for presentations and conferences.
- Serve as a point of contact for employees regarding facility-related issues and requests.
- Ensure compliance with health and safety regulations and maintain records accordingly.
- Conduct fire tests and appropriate actions arising from any issues alongside the relevant team managers.
- Provide support and administration duties to the UK Group Safety & Services Director scheduling appointments and meetings, collating travel plans and relevant accommodation as required.
- Produce meeting plans, summary notes, presentations alongside preparation of minutes and confidential note taking.
- Providing general administration and coordination support to directors as required.
- Liaising with senior stakeholders
- Assist as directed.
Seeking a professional candidate with:
- Proven experience in facilities management, office administration, or similar role.
- Strong knowledge of facility operations, including building maintenance, fire systems, and security protocols.
- Confidential, detail oriented, organised, and possess excellent communication skills to effectively coordinate tasks and address facility-related issues.
- Excellent IT skills with a creative yet professional approach
- Proactive work approach with the ability to adapt to meet relevant requirements.
- Able to deal with restricted deadlines and short notice changes.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to multitask, prioritise tasks, and work effectively under pressure.
- Knowledge of health and safety regulations and compliance standard
- Valid UK driving licence and willing to travel as required to support the Executive team.
Get in touch for more information and to apply.
Navartis Ltd is a specialist recruitment company supplying highly skilled technical and management professionals within the global Transportation, Civil Engineering & Utility industries, if you are seeking a new position our recruitment team can locate the opportunity to suit your needs.
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