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Bid Coordinator
| Reference | 1206720 |
| Company | Thales Group |
| Location | London, England/London All |
| Career Level | Not Specified |
| Job Type | Not Specified |
| Position Type | Permanent |
| Salary | Negotiable |
| Vacancies | 1 |
| Company Size | Not Specified |
| Posted Date | June 21st 2012 |
| Start Date | Not Specified |
Thales UK
Thales UK touches all of our lives, every day. Our expertise in secure network communications safeguards as many as 3.7 billion BACS transactions, worth around £1 trillion, every year. We are a leader in onboard equipment for civil and military aircraft.
Thales UK: Transport
Transport networks around the world rely on technology and systems expertise from Thales for safety, reliability and optimised capacity. Our main markets in the UK are urban rail, mainline rail and roads, where our solutions include signalling (train control, axle counters, interlockings, train protection and warning systems, services), supervision and control, integrated communications, security and information management.
The pursuit of a number of strategic bids with the Domain has lead to an opportunity for an enthusiastic Bid Coordinator to join the Bid Team.
This is an important role that will support the Bid Manager and other principle Bid Team Members on specific bids by providing organisation, planning and facilitation of the bid data respository and workflow management system to enable the bid team to focus on the preparation customer oriented and internal bid milestone deliverables.
This role will also organise reviews, record Minutes of reviews and log/track actions to ensure that they are completed on time. Elements of the role will also include the distribution of communication to the bid team and administrative tasks in support of the bid team, such as booking hotels and meeting rooms.
The key focus of this role is to ensure that the Bid Team is organised and working within a clearly defined working environment with a consistent set of tools and templates to allow the optimal progression of the bid.
Key Responsibilities and Tasks:
Detailed and complex diary management
Provide a full administrative support service to the Bid Team on designated tasks, including photcopying, booking hotels, travel and organising meetings and reviews.
Obtain information from sources as directed by Bid Leadership Team and collate into Summary Reports.
Use of PC software applications: - PowerPoint, Excel, Access, MS Word, and Outlook, E-Mail for the production of documents, presentations, slides and electronic dissemination.
Act in the role as ?Facilitator? for the designated CTOL work flow management system and bid data repository.
Prepare and raise Purchase Requisitions and seek approval from the appropriate delegated authorities.
Maintain a report of Bid Budget spend and work with Bid Leadership team to prepare budget forecasts.
Be accountable for the Bid Environment and work with Bid Leadership Team to provide signage, visual aids and ensure that environment is at all times clean and tidy.
Attend meetings and accurately record comments and actions from these meetings.
Work with the Bid Manager and Proposals Manager to liaise with team members to monitor progress against deliverables and track progress.
Receiving e-mails, redirecting where required. Responding on behalf of Senior Manager, including holding responses and flagging priorities.
Skills
Essential
Demonstrates business awareness, good communications skills (verbal and written) and ability to interact effectively, courteously and professionally both within internal and external customer communities
Advanced skills in use of Microsoft Office applications, in particular Word, Excel, Outlook and PowerPoint.
Knowledge of Intranet and Internet use.
Customer-focused, acting as an ambassador with the Bid Manager and Capture Leader.
Team member working to team goals.
Have excellent organisational skills and the ability to manage and motivate others.
Able to prioritise workload and complete work within agreed timescales to a high quality, getting it right first time.
Ability to meet stretch deadlines and demands of the team. To be proactive in finding solutions to problems.
Desirable
Use of Capture Team Online (Livelink)
Experience
Essential
Knowledge of support activities and administrative practices.
Has worked and delivered tasks to tight deadlines.
Desirable
Knowledge of Documentation Control practices or Tools
Has worked in the bidding environment
Has worked outside normal working hours and weekends where required to get the job done.
Qualifications
Essential
Appropriate Business Qualification.
Desirable
Management related Further Education qualification.
What we offer you
At Thales we provide CAREERS and not only jobs.
We value talent and provide growth paths to all depending on the individual skills and abilities to move up the ladder.
With Thales employing 68,000 employees in 50 countries and 43% of all Thales UK roles being filled via internal movements our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields.
Thales UK Key Facts
Each year, Thales registers more than 300 patents
A prominent retailer commissioned Thales to develop a ?heat-sensing people counter' for use in its 400 stores
90% of all UK credit card transactions are secured by Thales
Over 120,000 Thales Chip & PIN terminals have been installed across Europe
Thales UK has earned 79 Queen's Awards for Technology and Export
90% of our sales are sourced from the UK
7% of our revenue is reinvested in R & D
Thales has invested more than £2bn in the UK within the last 10 years
Thales is the second largest defence systems supplier
Thales embodies many famous companies, including Racal, Shorts Missiles, Pilkington Optronics, Redifon MEL, Thomson Marconi Sonar, Thorn Missile Electronics, Avimo, Helio and others
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