Summary:

CAF is one of the international market leaders in the design, manufacture, maintenance and supply of equipment and components for rail systems. The Company has a significant presence in the UK market, and is now expanding exponentially through a corporate holding and two business units: Rolling Stock and Rail Services. CAF Rolling Stock UK Ltd is in the process of building a brand new start-of-the-art assembly facility in Newport (Wales), and will employ around 200 staff in 2018.

The Administrative & Payroll Officer will provide full administrative support and act as the first point of contact for all payroll and benefit queries; and will collate and produce payroll/benefits information to an outsourced payroll provider.

Main duties & responsibilities:

1.0 Administrative

1.1 Provide administrative support for colleagues.

1.2 Analyse administration processes and make/implement recommendations for improvements.

1.3 Ensure all job descriptions are up-to-date.

1.4 Report on metrics for administrative operations.

1.5 Support wider organisational people programmes.

1.6 Provides office maintenance management.

1.7 Promotes the use of and inputs data into the relevant systems, ensuring accuracy of data.

2.0 Payroll

2.1 Generate reports with pay instruction / changes from the relevant system(s) for provision to the outsourced payroll provider.

2.2 Maintain accurate payroll, pension, benefits records and submit to outsourced payroll provider in accordance with procedures.

2.3 Respond to queries from the outsourced payroll provider in respect of payroll so the pay is run on time.

2.4 Acts as point of contact in the provision of advice on payroll, taxation and NI related issues. Resolves payroll discrepancies by collecting and analysing data.

2.5 Generate monthly payroll reports as required.

2.6 Maintains employee records ensuring compliance with relevant legislation.

2.7 Ensure all payroll/benefit related policies are up-to-date and comply with relevant legislation.

2.8 Prepares relevant information/reporting to comply with company financial requirements and audits.

2.9 Completes relevant month/year-end payroll actions as required.

2.10 Provides support in preparation of salary, benefits related modelling.

3.0 General

3.1 Is pro-active in the role and identifes improved ways of supporting the Company in managing their growth objectives.

3.2 Participate as and when required in team and one-to-one meetings, and undertake training relevant to the role.

3.3 Keep up to date with developments within the Company and other sector wide practices that influence the day-to-day activities within the role, ensuring compliance with relevant legislation and any other relevant external/internal factors eg. Company policies and procedures, quality management standards, health and safety.

3.4 Ensure, in the course of employment, complete confidentiality is maintained in respect of the company, its dealings, transactions, and all other information relating to clients/ customers and staff.

3.5 Promote the Company by whatever means are appropriate and available so as to ensure a positive image to customers/clients.

3.6 Demonstrate commitment to the Company’s values, and its aims and objectives, and the implementation of its Equal Opportunities policy in the workplace.

In addition to the duties and responsibilities outlined, you must be prepared to undertake such additional duties which may result from changing circumstances, but which may not of necessity change the general character or level of responsibility to the post.