Project Commercial Assistant in Smethwick, West Midlands, West Midlands, United Kingdom
We have a 6 month contract role for a Project Commercial Assistant who will be able to assist our client's Commercial Manager in undertaking the commercial and contractual side of project delivery, working closely with the project management team to ensure that all projects are delivered on time and within budget. The role is based in Smethwick, but the first 6-8 weeks of training will be in Manchester.
Principal Duties and Responsibilities (Essential Functions):
• Assisting in the development and maintenance of Change Schedule and Cost Plan, monitoring and reporting on commercial aspects of projects, flagging issues at the earliest opportunity to responsible management.
• Assisting the Commercial Manager in the monthly cost / value / forecast reporting.
• Liaising and providing commercial information to the Project Manager and our internal clients.
• Assisting in preparation of tender, pricing and contract documentation.
• Assisting in preparation of estimates for works using excel sheets format.
• Supporting cost reporting of all allocated projects within the Network Rail reporting framework including Cost Forecasting, Anticipated Final Cost, Cost of Work Done and Current Contract Value
- Assisting the Commercial Manager with reviewing contractor delivery, doing the weekly verification of cost file/ Expenditure report and OTL Report using Oracle system.
• Supporting the compilation of supplier performance reports as per Network Rail process. Keep commercial records up to date in properly maintained files and subsequently the documents, following commercial close out.
• Assisting in the weekly allocation of the Project Management Staff time booking them against a Project Number and a Task Line.
• Undertake final account settlements and internal reconciliation to project close-out as per the project authority, project plan, and change control and within agreed timescales.
- Assisting in the review of all Contractor variations to cover additional or out of scope costs, through to cost agreement. This may involve reviewing Contractor ‘back up’ in the form of timesheets, site allocation sheets etc.
• Assisting in the certification of Contractor interim payment applications for invoicing and the Subcontractor Employers Instruction form. This involves liaising with the project team to ascertain the current status of works completed on site.
• Assisting in the procurement of suppliers by placing purchase order requests using Oracle procurement applications (COOM, I-Store, I-Procurement and RCOS), trades cards and invoices forms.
- Reporting weekly labour, plant and Materials returns of all allocated projects.
• Liaising with the finance department with regards to project costs, requesting job numbers, dealing with missing timesheets, allocating CAPEX cost to projects/ task lines and responding to any financial report queries.
• Attending weekly and monthly progress meetings with Scheme Project Managers & Contractors.
• Supporting the programme and project teams in monitoring for breaches of corporate governance –compliance with Network Rail Corporate Governance rules in a timely manner.
As well as proven experience in the above tasks, your background will also include:
• Educated to degree standard in Quantity Surveying or Similar.
• Experience of working within a generalist commercial environment
• Knowledge of railway and construction industry forms of contract
• Awareness of wider rail industry/construction issues.
• Membership of a relevant professional institute, and or working towards chartered status.
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