Project Commercial Assistant

£150-£175/day – 6 month initial contract

Based in Birmingham

Our client is a well established Nationwide Rail company whose professionalism and well respected name have been instrumental in their success. They provide an exceptional service to their customers and are focused on continually improving this.

You will need:

• Excellent Administration skills and enthusiasm for commercial business
• With an eagerness to learn new skills and the mind-set to work hard towards career progression.
• Knowledge and experience of reporting.
• Computer literate i.e. MS Excel/Word/Power point/ Outlook.
• Have a working knowledge of Project Management and Planning tools.
• To be methodical, pay attention to detail and be accurate.
• Able to travel to other offices as and when required
• Capable of working with minimal supervision.
• Deals with confidential information and/or issues using discretion and judgment.
• Experience of working within a generalist commercial environment an advantage.
• Knowledge of railway and construction industry forms of contract an advantage

The Role:

• To assist the Commercial Manager in undertaking the commercial and contractual side of project delivery, working closely with the project management team to ensure that all projects are delivered on time, within budget and in line with contract parameters following company standards.
• Assisting in the development and maintenance of Change Schedule and Cost Plan, monitoring and reporting on commercial aspects of projects, flagging issues at the earliest opportunity to responsible management.
• Assisting the Commercial Manager in the monthly cost / value / forecast reporting.
• Liaising and providing commercial information to the Project Manager and our internal clients.
• Assisting in preparation of tender, pricing and contract documentation.
• Assisting in preparation of estimates for works using excel sheets format.
• Supporting cost reporting of all allocated projects within the reporting framework including Cost Forecasting, Anticipated Final Cost, Cost of Work Done and Current Contract Value
• Assisting the Commercial Manager with reviewing contractor delivery, doing the weekly verification of cost file/ Expenditure report and OTL Report using Oracle system.
• Supporting the compilation of supplier performance reports as per process. Keep commercial records up to date in properly maintained files and subsequently the documents, following commercial close out.
• Assisting in the weekly allocation of the Project Management Staff time booking them against a Project Number and a Task Line.
• Undertake final account settlements and internal reconciliation to project close-out as per the project authority, project plan, and change control and within agreed timescales.
• Assisting in the review of all Contractor variations to cover additional or out of scope costs, through to cost agreement. This may involve reviewing Contractor ‘back up’ in the form of timesheets, site allocation sheets etc.
• Assisting in the certification of Contractor interim payment applications for invoicing and the Subcontractor Employers Instruction form. This involves liaising with the project team to ascertain the current status of works completed on site.
• Assisting in the procurement of suppliers by placing purchase order requests using Oracle procurement applications (COOM, I-Store, I-Procurement and RCOS), trades cards and invoices forms.
• Reporting weekly labour, plant and Materials returns of all allocated projects.
• Liaising with the finance department with regards to project costs, requesting job numbers, dealing with missing timesheets, allocating CAPEX cost to projects/ task lines and responding to any financial report queries.
• Other duties as needed or required.

Contact us now – ************* To apply for this position contact Linda Davison by emailing your C.V to linda .davison @vital .uk .com

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