Administrator

Location: Chippenham

Rate: £9-10 per hour

Duration: 10 months plus

My client is currently looking for a Administrator to join their team out of the Chippenham area. The ideal Administrator will come on to board to help provide general administration support duties to the department.

The ideal Administrator responsibilities:

• Day to day administration and management of sales and supplier portals
• Day to day administration and management of company contract management and risk tools
• Organising and attendance at internal review meetings
• Assistance in preparation of internal tender review documentation
• Preparation and distribution of minutes of meetings
• Document management and archiving
• Maintaining department file structures and access permissions
• Assistance in compilation of departmental reports and liaising directly with contributors to ensure timely submission
• Formatting of documentation for tender submissions
• Supporting the production of Pre-Qualification Questionnaires
• Administration of departmental SharePoint sites
• Coordinate contract signatures ensuring appropriate authorisations are in place
• Contract archiving both digitally and in Chippenham office
• Assisting departmental audits
• Organise translation services, shipping, dispatch of documentation
• Arranging purchase orders for bid codes and department cost centre
• Venue and travel booking
• Holiday / sickness cover for other ST&BD admin staff
• Support facilities management for the Bids & Tendering function, including organising IT

Requirements:

• Administration experience (minimum 3 years), incl. document formatting
• Previous history working for a civil engineering, rail or construction company a bonus!
• Word, Excel & PowerPoint to intermediate level as a minimum, preferably advanced level
• SharePoint to intermediate level as a minimum, preferably advanced level
• Good interpersonal skills and collaborative approach
• Proactive and able to operate on own initiative with minimal supervision
• Highly organised and deadline driven, professional working style

If this is of interest then please apply with your most up to date CV and I will be in touch.

"VGC Personnel are acting as an employment business to this vacancy"