Contracts Administrator in London, London, United Kingdom

Title: Contracts Administrator
Location: Canary Wharf
Pay Rate: £400 - £420

1. Purpose of the Job
Responsible for assisting the Commercial Manager in relation to the administration and closure of multiple NEC contracts, in accordance with the clients Contract Management Policies and Work Processes, Procedures and Systems.

2. Principal Accountabilities
Ensure that commercial and contractual issues are dealt within the Project at the lowest level cognisant with the delegated authorities
Deputising for the Commercial Manager when requested and performing duties for the successful commercial management of the project to meet goals and objectives.
Administer the contracts in line with the terms and conditions.
Highlight areas of risk, such as ambiguities, conflicts or deviations from the scope of work. Make recommendations on the mitigation of these risks.
Monitor Contractors' commercial contractual performance and support Commercial Manager remedial actions.
Monitoring Contractors performance against the Works Information generally and Works Information Volume 2B Part 14 in particular. Recommend corrective actions as appropriate.
Developing and managing appropriate mechanisms to monitor compliance with contract terms and conditions. Implement pre-existing mechanisms.
Working with the other project team members to check that actions or inactions which could result in compensation events are identified and suggesting possible ways of resolving the situation.
Developing and managing a procedure to recognise and identify contract disputes as they develop and manage the timely resolution under the changes provisions wherever possible, obtaining claims and legal expertise as appropriate.
Identify potential cost over-runs as soon as possible.
Maintaining a working relationship with the clients Construction, Engineering, Legal and Risk Management functional teams to facilitate organisational interfaces between those performing contract administration.
Checking that the project adheres to contract insurance provisions and that any requirements in this regard are implemented.
Checking that contractors subcontractor proposals are in accordance with the contract with particular reference to warranties and bonds.
Checking that contemporaneous records are kept. Ensure correspondence, instructions, and communications are drafted in accordance with the contract terms and conditions and issued in accordance with the period of reply.
Checking that records and data are kept up to date on the appropriate systems and trackers.
Prepare and upload onto eB accurate project Minutes of Meetings, with relevant commercial considerations, as required by the Commercial Manager.

Mandatory Requirements

Co-operate with the client in all matters relating to health and safety, including following safe working procedures at all times.
Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues
Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put the clients information or information systems at risk
To be responsible for the management of Health and Safety for direct reports.

3. Main Challenges of the Job
Supporting the Commercial Manager in providing the project team with reviews and analysis of the contract performance data.
Supporting the Commercial Manager in maintaining a working relationship with the Project teams and Functional support.

4. Dimensions & Interfaces (Internal and External)
Reports functionally to the Commercial Manager
No direct reports
Works closely with the Construction Manager, Site Engineer(s), Cost Engineer(s), Field Engineer(s) and Planner(s)
Works closely with Contractors commercial teams
Works closely with the clients Construction, Engineering, Legal, Insurance and Risk Management functional teams

5. Person Specification
Degree in Business, Quantity Surveying, Engineering, Construction Management or Cost Engineering, or equivalent experience.
Experience and some formal training in pricing, knowledge of contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling, and cost control
Relevant experience at a senior level on a large-scale infrastructure project.
A member of the RICS (or equivalent professional body)

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