Executive Assistant

Duration: 3 months plus

Rate: Depends on experience

Location: Chippenham

My client are in the market for an Executive Assistant to come on aboard an assist a Managing Director.

The right candidate will be responsible for?

• Diary management, setting up meetings and visits, ensuring relevant attendance and preparation
• Review incoming email / correspondence and where appropriate action independently
• Organise all travel arrangements, including the necessary approvals and assessments
• Manage expense claims and approvals on behalf of Director
• Maintain timesheets for Director and - where required - their leadership team
• Organise internal and external meetings, incl. preparatory materials, and take minutes as required, cascade and chase actions where appropriate
• Professionally expedite delegated actions from Director
• Plan and review the Director's commitments and reporting schedules to assist Director in meeting internal and external commitments, as well as delivery of goals and initiatives
• Maintain filing systems and controlled documents
• Interface and communicate with senior client representatives and other stakeholders on behalf of Director
• Liaise with internal senior management on behalf of Director
• Provide support to other Directors and Senior Management as required

Experience/ Requirements

• Previous experience supporting at Executive/Director level is key
• PA / Secretarial / Administration experience (minimum 3 years).
• Word, Excel & Powerpoint to intermediate level as a minimum, preferably advanced level.
• Good interpersonal skills - a team player.
• Ability to work with complete confidentiality.
• Highly organised and professional working style.
• Assertive and deadline driven.

This is a great opportunity for an experienced individual but there will be a lot of competition for this position so if you are interested or know someone that is, please don't hesitate to send me your CV or call me on <phone number removed> .

"VGC Personnel Ltd are acting as an employment business in relation to this vacancy"