Alstom Employee Services HR Administrator - FTC 6 Months
Location: Birmingham, GB
Salary: Competitive

Alstom is a global leader in the world of rail infrastructure and sets the benchmark for innovative and environmentally friendly technologies.

Alstom employs approximately 2,000 people at over 20 different locations in the UK & Ireland. We are a major supplier & maintainer of tramways, main line trains, metro cars, electrical renovation & signalling systems

Alstom is a global leader in the world of rail infrastructure and sets the benchmark for innovative and environmentally friendly technologies. Alstom employs approximately 2,000 people at over 20 different locations in the UK & Ireland. We are a major supplier & maintainer of tramways, main line trains, metro cars, electrical renovation & signalling systems.

Purpose of the Job

To support the business with all aspects of HR Administration. Providing guidance to employees, managers and Operational HR in the delivery of a seamless efficient and end to end HR process.

Responsibilities

• Dealing with employee queries and responding accordingly and taking appropriate action, including providing information, guidance and advice on HR policies and procedures.
• Guides managers and employees through relevant AES processes in order to comply with company policy.
• Ensuring the on-boarding of new starters and ensuring all documents, systems and payroll actions are processed in a timely manner.
• Liaising with third party providers on company benefits and maintaining systems.
• Submission of payroll changes to the outsourced payroll and ensuring correct payments are made to employees.
• Ensuring the end to end payroll process including data submission, and audit file checks.
• Point of contact for all payroll related matters.
• Responsible for the accurate maintenance of both hard copy and electronic employee files, ensuring starter files are created and leaver files are moved ready for archiving
• Support Local/ Ops HR with timely retrieval of employee file documents.
• Replenishment of New Starter Pack forms and Pension Packs
• Monitoring and ensuring reminders/ letters are sent out regarding probationary periods
• Providing reports from ALPS where requested to appropriate contacts
• Responsible for the incoming distribution of post coming into and out of AES; creating JIRA tickets for tracking where appropriate.
• Replenish levels of stationery that is available for the Birmingham HR team by requesting stationery orders on request.
• The AES HR Administrator will liaise with the Centres of Expertise to facilitate a seamless service that supports their Administration needs and ensure they receive the necessary advice, guidance and information.
• Creating and maintaining a Customer Centric service will be core to Alstom Employee Services. Ensuring customer excellence, timing tasks and measuring the service delivery against SLA’s.

Educational Requirements

• Successfully completed secondary level education.
• Attained or studying for the Certificate in HR Practice (desired but not essential)
• Studying for, attained or planning to study for Membership of the CIPD (desired but not essential).

Technical Knowledge, Skills, Competency & Experience

• Be proficient in the use and audit of a recognised HR Information System such as SAP, Sharepoint, and Team Space
• Able to navigate and use various other HR IT tools including the work management system, JIRA
• Possesses strong IT skills with knowledge of MS Office including Excel, Word and PowerPoint
• Experience of working in an HR Shared Service function or a similar commercial, service driven advice and support environment.
• Previous relevant experience in HR Administration
• Have attained secondary level qualifications and be studying for or have attained the Certificate in Personnel Practice
• Experience of HR systems and processes
• Understands data protection practices and procedures

This is a Fixed Term Contract Position for 6 Months

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