Office Administrator in York, York, United Kingdom
York, York, United Kingdom |
GBP £8.00 to £8.50 per hour |
Contract
My client based in York is looking for an Office Administrator for an immediate start. This is a contract position up mid-September but there is a chance it could be longer. You will have overall responsibility for implementing and improving the administration service to meet and exceed internal and external customer needs in a professional and efficient manner.
There is an hourly rate on offer up to £8.50 an hour.
You will be responsible for providing office administration services to the York office including maintaining office services, efficiency and office records.
Role:
- Accountable for the delivery of administrative services across the office.
- Responsible for maintaining appropriate records, ordering and financial control for reporting of Uniform/PPE, stationary, photocopying, training, facility suppliers, post, building contracts, supplier contracts.
- Design, maintain and ensure all filing systems are up to date and recorded appropriately
- Plan and implement office systems, maintaining and replenishing stock and supplies as needed
- Record and track purchase orders
- Contract management of SLAs and KPI reporting, including accident statistics, fire warden
- Operate and maintain quality management systems.
- Maintenance and bookings of meeting rooms and general version control of relevant correspondence
- Meetings and catering organisation including minute taking
- Acts as a liaison point between the management team and customers
Requirements:
- Accurate and advanced level of administration skills including database and systems manipulation
- Able to develop and maintain good working relationships at all levels
- Experience of managing and leading successful team delivery within an administration environment
- Experience of dealing and negotiating with suppliers
- Experience of financial control (budgeting) and reporting
- Demonstrable evidence of excellent customer liaison skills
- Discrete, comfortable and experienced dealing with confidential information
- Highly competent communicator with the ability to communicate at all levels
- Good team worker, willing and able to assist other team members when required
- Attention to detail and the ability to maintain a high level of accuracy in preparing and entering information
- Proficient IT skills (Microsoft Office, Outlook, Excel, Word, PowerPoint and SAP (desirable but not essential)
- Extremely good organisational and planning skills with ability to problem solve and prioritise workload with minimum direction or supervision
- Time Management skills
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