About Us

VolkerRail is an established and experienced railway infrastructure contractor. We have a successful track record of delivering projects across the whole of the UK; working with Network Rail, London Underground as well as light rail and tram operating companies to enhance the national infrastructure.

As one of the UKs oldest railway contractors, with a history dating back over 80 years, we are passionate about the preservation and development of the railways. Our years of experience and continued company growth have earned us a reputation within the industry for high performance and innovation, and as a company focussed on timely and efficient delivery.

The East West Rail Alliance is a "pure" alliance consisting of three Non-Owner Participants (NOPs); VolkerRail, Atkins Global, Laing O'Rourke and the Owner Participant (OP), Network Rail.

East West Rail (EWR) phase 2 is a £1 billion programme and one of the most prestigious projects in the UK Infrastructure pipeline. It will provide a strategic route linking key centres of economic activity between Oxford, Milton Keynes, Aylesbury and Bedford.

The Role

We are looking to appoint a Receptionist/Administrator who will be the first point of contact for the office, manage visitors, day to day meetings and support with the daily running of the office.

Key Accountabilities

The main responsibilities are as follows:

• Day to day running of the office/Reception.
• Responsible for greeting visitors and managing the signing in process to include the visitor's safety and induction process.
• Management of Meeting Rooms - Booking and coordinating calendars, ensuring there are no clashes / overlaps, coordinating and re-arranging furniture layouts for meeting requirements, ensuring relevant equipment is supplied when requested for meetings.
• Printing Facilities - manage, arrange, and maintain all printing facilities for the Alliance
• Maintaining & replenishing stock levels of office supplies - sundries for kitchen, stationary, printing stock including raising requisitions and liaising with procurement.
• Assist with onboarding process with new staff, including issue of information in advance of start, booking in inductions, ordering PPE and ITT equipment, allocations of desks etc.
• Processing of incoming and outgoing post/deliveries and distributing around the office.
• Liaising with the building manager, staff, suppliers, and clients.
• Office Security- issuing lanyards & access cards.
• Facilities management - Assisting the Project Executive Assistant in the organising & coordinating repair/maintenance works of offices with building management, internal & external suppliers & contractors.
• Information display - Ensure various notice boards are maintained and up to date.
• Managing and updating various databases & trackers on SharePoint including Project Directory.
• Liaising with IT manager occasionally to resolve issues.
• Managing keys, for Comms room, stationary, pedestals etc.
• Support Office Admin with ad-hoc tasks & assist with holiday cover when require.

Skills & Experience

The successful candidate will have the following experience/skill set:

• Proven work experience as a Receptionist, administrator, Front Office Representative, or similar role.
• Hands-on experience with office equipment (e.g., printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Proficiency in Microsoft Office Suite.

Other

VolkerRail Group offers a competitive salary and attractive benefits.

Location

Milton Keynes, Buckinghamshire.

Committed to equality of opportunity and diversity.