Main Purpose of Role

Responsible for implementation, development, operation and collation of all Contract documentation and computer records. Ensure most efficient ways of working whilst ensure integrity of all documentation.

Key Responsibilities and Duties

* Establish and promote best practice in health, safety and environmental matters in conjunction with the SHQE department.
* Set up and maintain an electronic document control system to meet the needs of the Work Winning and Marketing teams.
* Provide training to team members across a range of abilities
* Instruct new members of the team in the discipline and importance of adhering to document control systems and procedures
* Monitor compliance and advise senior management of individuals failing to observe these systems and procedures
* Provide innovative and proactive advice on document management
* Understanding of BIM process (PAS1192-2)
* Working knowledge of BS1192:2007
* Development of process maps explaining documentation process
* Receive documents in data, paper and electronic formats
* Maintain and Implement the Document Control Filing System.
* Ensure regular archiving is carried out
* Assist when required with the logging all incoming and outgoing correspondence on relevant registers
* Distribution of correspondence received from Client and/or subcontractors
* Process responses to documents issued
* Administer requests for information
* Chase responses to documents issued where required
* Document Control Registers such as Calibration of Equipment, RAMS etc.
* Drawing Management in line with Group / Clients requirements
* Ensuring all Superseded Documents is clearly marked up as S/S.
* Liaising with Design Team to obtain relevant information for Datebooks.


Skills / Experience

* 3 years' experience of working within this field of expertise.
* Demonstrable knowledge and experience of operating IT systems, i.e. Microsoft Word, Excel, Outlook and Access and/or dedicated Electronic Document Management Systems such as Hummingbird and BIW.
* Ability to manage and build relationship with diverse stakeholders.
* First-hand exposure of Management in the construction/civil-engineering sector.