Business Support Coordinator in Doncaster, South Yorkshire, South Yorkshire, United Kingdom
About Amey
Fundamental to living our core values is having great people in our business. That's why we believe that Amey is only as great as the people we employ.
We place great value on our people and the contribution they make to our business, that’s why we aim to offer a competitive benefits package to all of our employees.
Working for Amey you will receive a competitive salary and will be able to join our contributory pension scheme. In addition you will be entitled to Company sponsored life assurance and a generous holiday entitlement. You will also be invited to join Amey Choices which offers a range of flexible benefit options and offers additional benefits available throughout the year.
Amey is an equal opportunities employer.
What is the purpose of this role?
To provide a wide range of business support services, including diary support where required, to a team of senior managers. This role acts as a supervisor for junior roles and ensures effective coordination of Business Support within a contract or functional area.
What will this role involve?
- Coordinate all business support duties in the department/contract to ensure delivery to deadlines
- Coordinate travel logistics including trains, flights and accommodation for Senior Managers as appropriate
- Maintain and update systems
- Proactively manipulate systems and run reports as required
- Coordinate internal and external meetings including room booking, arranging agendas, preparing papers, ordering catering
- Use the SAP finance system for invoice processing Undertake business support projects as assigned
- Assist in the delivery of client services as appropriate
- Proactive decision making within the confines of the responsibilities
- Diary support for Senior Managers as appropriate
- Handle confidential information with discretion
- To present a professional image to all staff within Amey as well as external contacts Act as the key liaison person for the department/contract Disseminate information to other team members to ensure delivery
- Operate independently or as part of a team May have some supervisory responsibility for allocating work for more junior business support staff
- May have some people manager responsibility
What are we looking for?
- Qualifications: High level of GCSE (or equivalent) or experience in similar/same role
- Relevant business support qualification desirable Skills: Proven ability to manipulate systems and databases
- Good verbal and written communication
- Ability to give day-to-day direction to more junior staff members
- Able to develop and maintain good working relationships at all levels
- Excellent customer liaison skills
- Demonstrable administrative skill set and experience
- Experience: Evidence of some project coordination
- Evidence of supervising a business support team – desirable
- Good verbal and written communication
- Proactive, conscientious and confident in approach
- Highly flexible and adaptable Enthusiastic, act with initiative, proactive
- Pleasant and helpful attitude
- Technical competencies: Highly competent levels of IT skills (Microsoft Office, Outlook, Excel, Word, PowerPoint & SAP)
- Good organisational and planning skills
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