Lead Project Material Manager (Industrial and Procurement)

Purpose of the Job

• Coordinate, consolidate and secure QCD commitments within the Material Scope (Métier) in Project Execution. Transversally through the different work packages. Having end to end accountability regardless of if it is Make or Buy, or if it is generic and standard product or project specific, and regardless of if it is A class or C class material.
• Manage industrial scope assigned by the DIS project ensuring that the products (Alstom generic products, project specific products, installation materials) - including notably documentation and certificates - are delivered to the project stakeholders (Installation, Engineering, Customer,) according to project QCD commitments.
• One interface in the core Team meeting representing both Procurement function and Operations/Supply Chain function.
• Ensure that the Project Execution is aligned to the Procurement Platform Objectives with regards material scope.

Organization structure

Region / Site Industrial and Supply Chain Operation

Region / Site Procurement

Project Core team

Reports directly to:

Cluster, Site or Region Industrial Operations or Supply Chain Organization

Other reporting to:

Site/Cluster Procurement Manager/Director (when PMM has a Project Procurement Manager Role). Project Manager/Director

Direct reports:

1 to 10 direct reports

Internal

Project core team members of the LU (Leading Unit) and of the PU (Participant Units)

Support functions: PIM (Product Industrial Manager), Supply Chain (Industrial Planning, material planning, logistics), Procurement

External

Subcontractors and customers (ie. In FAT, documentation request, etc.)

Main responsibilities

As PMM Role is an evolution of PrIDM (Project Industrial Manager) role and PPM (Procurement Project Manager), this role is still governed by RACI and SIPOC defined as in Signalling Project Industrial Process IND-IS-PRO-002 E, and by the Procurement Project Manager Handbook in line with Procurement PRO-002.

• In Signaling & Turnkey Projects, according to procurement complexity and stakes the PMM will handle the role of Procurement Project Manager (ref: HRM-JDS-427) (PPM) and will be accountable for the Material Métier in the core team, according the following decision rules:
• In Infrastructure, a PMM and a PPM will be appointed by default.

Activities of the LPMM, generic or other than Procurement:

At Tender phase, the LPMM:

• Contribute to tender phase, especially on Project Industrial Organization and Make or Buy Industrial scheme to take into account industrial constraints and requirements in order to optimize material flow, costs and minimize risks.

At project start, the LPMM:

• As PMM Role is an evolution of PrIDM (Project Industrial Manager) role and PPM (Procurement Project Manager), this role is still governed by RACI and SIPOC defined as in Signalling Project Industrial Process IND-IS-PRO-002 E, and by the Procurement Project Manager Handbook in line with Procurement PRO-002.

At Tender phase, the LPMM:

• Contribute to tender phase, especially on Project Industrial Organization and Make or Buy Industrial scheme to take into account industrial constraints and requirements in order to optimize material flow, costs and minimize risks.

At project start, the LPMM:

• Get QCD commitment as built at tender phase in the respective LU and PUs, secure the commitments are well understood by the Project, Industrial, Supply Chain and Procurement team.
• Understand the Project Procurement Strategy to ensure it is fulfilled during execution and part of the Project Management Plan Ensure the Project Procurement strategy is shared, understood, applied by the procurement teams and the Sub-System Managers /Project Manager.
• In collaboration with Regional Legal Department, build and publish the specific legal requirements to be applied for the project, ensure good use and application by stakeholders.
• Organize launch meeting involving PM, SSMs if applicable..Project Execution: for all material of project PBS/BoM, the PMM:

• Ensure the proper set-up of Project Industrialization process and manage the corresponding deliverables in QCD. Leading Unit PMM coordinates with Core Team, Support Functions and other PMMs of Participating Units.
• Apply Signalling Project Industrial Process.
• On top of Industrialization Process maximize the usage of standardized product inside the project material delivery scope and industrialize the logistics flow to reduce end to end material lead time (from Supplier to Customer).
• Be proactive one BoM availability and associated obsolescence management plan (under Project responsibility).
• Drive the demand to Industrial Operations and deliver the Industrial QCD work package from all Signalling Regional Center involved, in liaison with other Industrial Operation teams who lead the execution of following tasks: supervision of material procurement, manufacturing & testing, logistic & shipment.
• Guarantee that the level of stock on his/her project fits to the industrial strategy of the Regional Center/Operations, especially through consistent industrial planning update according to project context shipment.
• Supervise cash flow curve related to material orders and minimize the time the material remains in the warehouse. Support project closure to clean and close the Hard Inventory.
• Have a general vision of the Project's / suppliers' progress, stakes, and difficulties. Define and agree with Procurement the capture or mitigation plans to be followed by Procurement.
• For Generic Products, ensure the coordination with the PIM and Supply Chain/Logistic teams based on remote/participating units (notably ensures transfer orders are released timely and consistently to Participating Units).
• For both generic and project specific products, consolidate requirements and supervises the preparation of Customer Factory Acceptance Test (FAT) work plan.
• Follow project particular conditions are correctly applied and respected (such as localization rate, financial conditions).
• Build the Estimate at Completion for Project Manager /each Sub-Systems if applicable and the project consolidation; and is accountable for the overall Project SAPR & RAPR including claim.
• Define improvement plans with Project Manager /respective Sub-System if applicable & Component teams - Follow-up the progress and ensure the progress is compliant with Project objectives.
• Co-Validates with Project Manager /Sub-System Manager each gap vs CPR0 (deviation sheet & bridge approval process).

Project Execution: for Project specific products (notably on-board cabinets, trackside shelters ...), the PMM:

• Check completeness and on time availability of the detailed design (under PrEM responsibility).
• Define industrial scheme and related make or buy strategy.
• Coordinate and supervises the Industrial Operations that are in charge of the following tasks: supervision of material procurement, products manufacturing and testing, logistic & shipment.
• Ensure that necessary inputs data allowing respect of QCD commitment are consistently and timely made available by other project contributors (such as BoM, BoQ, requirements specification, ). In particular monitor that development and Industrialization of new/modified generic Products (under PIM responsibility) used on the project is coherent with Project Industrial schedule and coordinates mitigation plan when needed.
• Ensure ePMFU deployment for the Project throughout each Sub-System if applicable & Component (together with the respective "métiers" contributing to populate it). Build a general overview for the Project Manager.
• During project warranty, coordinate the implementation of any repairs and retrofit plan needed for Material part of the industrial work package.

Performance measurements:

• Quality: DFQ / Project Industrial Review milestones following project schedule, Go FAI On-Time.
• Cost: External & Internal material cost monitoring including cost reduction versus budget).
• Cost: Project Hard Inventory. Cash in - cash out curve.
• Delivery: Go Order On-Time and on time material deliveries to the project, No Missing parts.

Main Required Competences

Mandatory:

• University Degree Engineering, MASTER (engineering, project management, Procurement and or Supply Chain)

Mandatory: (according to size, complexity of the Project)

• Interest in technical field.
• Good understanding of production and logistics processes
• 3 to 8 years of experience (Project, Sourcing, Engineering, Quality)

Desirable:

• Product / system technical knowledge
• Project Management knowledge
• ERP working knowledge

Competencies & Skills Describe the needed skills (technical & behavioral)

• Ability to work in a matrix environment.
• Operational effectiveness / Accountability.
• Communication skills & Team spirit.
• Ability to challenge, results oriented.
• Rigorous and structured.
• International mindset and fluent in English.

Acronym List for Information:

• QCD. Quality, Cost, Delivery.
• FAT. Factory Acceptance Test.
• RACI: Responsible, Accountable, Contributor, Informed.
• SIPOC: Supplier, Input, Process, Output, Customer.
• LU: Leading Unit.
• PU: Participating Unit.
• BoM: Bill of Materials.
• BoQ: Bill of Quantity.
• ePMFU: Electronic Parts Maturity Follow Up (tool)
• DFQ: Design For Quality
• FAI: First Article Inspection.

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.