Office Manager / Sentinel Coordinator

Location - Liverpool

Salary - £20,000 - £25,000 per annum

An exciting opportunity has opened up for an Office Manager / Sentinel Coordinator within a rail organisation based in Liverpool.

Responsibilities and duties include:

Office Management

• Manage and be the point of contact for all office and management duties
• Manage the contracts relating to the facilities management of the office e.g. window cleaners, general cleaners, security, catering etc in co-ordination with the Property & Estates Manager
• Manage the budget for the contracts, purchase orders & invoicing process relating to the office management contracts in co-ordination with the Property & Estates Manager
• Maintenance issues e.g. lighting, PAT testing
• Devise and maintain office systems, including data management and filing
• Coordinate with the IT department on relevant office equipment
• Phone systems, extensions, and telephone directory
• Notice boards
• Kitchen & stationery supplies
• Recycling
• General office & facilities management issues
• Manage travel bookings for colleagues
• Manage meeting room, conference call, business card requests
• Manage outgoing post & courier requests

Worker Management

• Ordering, processing and issuing sentinel cards and ensuring acknowledgements are received back.
• Book PTS Medicals & D&A's.
• Undertake weekly Sentinel checks.
• Applying for TVP's and maintaining the relevant information in the file.
• Respond to Clients, Managers & HR colleagues requests for copies of certification & workforce information
• Provide back up support for training
• To produce where required lookups / skills matrixes for Contract Supervisors/Managers.

To be successful in this role you will need:

• Proven experience in an Office Management role
• Confident to manage and lead with all levels across the business, especially at board level.
• Excellent communications skills - both verbal and written
• Multi-tasking skills
• The ability to prioritise tasks and delegate when necessary
• Great planning skills
• Accurate reporting skills
• Intermediate to Advanced level in Word, PowerPoint & Excel
• Good standard of education
• Experience with Sentinel

In return you can expect a salary of between £20,000 - £ <phone number removed> days annual leave (plus bank holidays)