Purpose of the Job

To support the Planning and Reporting Manager in undertaking day to day management of the C610 reporting requirements and for maintaining the effectiveness of the reporting framework and processes to provide required information to the Manager. Also maintaining the area monthly reporting calendar and the timely preparation, management and distribution of data validated key reports / dashboards to the Systemwide project team.

Principal Accountabilities

• Coordinate and guide the input of reporting information at a project level as well as co-ordinate and prepare project reporting documents (project progress, scheduling, cost estimating, monitoring and related work) and feed into Programme level reports.
• Undertake contract level reporting, with required robustness and clarity and in line with the overall reporting structure to assist the Reporting and Planning Manager and Project Manager to make informed delivery decisions.
• Provide a day-to-day service to the Planning reporting structure to clarify issues of quality, accuracy and prioritisation of data within Programme level reports, as required.
• Contribute to the development and ad hoc analysis of reports as may be required to increase the level of understanding and to aid key decision making around the performance of the Programme.
• Monitor data inputted into cost and performance systems so that it meets data standards and timeliness.
• Interface with project management, planning and engineering disciplines in order to prepare deliverables and develop high quality products, meeting milestone deliverable schedule submittal dates and budgets. Further liaise with planning, cost, risk, value and project teams to understand and assure reported data and to increase the robustness of analysis and onward reporting of information.

• Work with the Programme Controls reporting team to assist in the delivery of Programme wide strategic reporting, in particular with the Reporting Analyst to verify critical reporting information in the field.
• Provide such additional support to the Project Manager as may be required from time to time.
• Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to Target Zero principles.
• Co-operate in all matters relating to health and safety, including following safe working procedures at all times.
• Act as a role model for vision and values, behaving in ways that are in alignment with Ways of Working. Encourage and support others to do so too.
• Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues.
• Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put information or information systems at risk.

Mandatory Requirements

• Co-operate in all matters relating to health and safety, including following safe working procedures at all times
• Act as a role model for vision and values, behaving in ways that are in alignment with Ways of Working. Encourage and support others to do so too.
• Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues
• Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put information or information systems at risk
• To be responsible for the management of Health and Safety for direct reports

Main challenges of the job

• Maintain the robustness of the reporting processes at contract level so that reporting provides trusted data that is timely and of a high quality.
• Cascade reporting processes throughout the contract team to provide information of a required quality in a timely fashion.
• Provide appropriate direction and guidance to the contract team so that they are adequately coached in reporting requirements and deliver quality deliverables in accordance with the functional reporting policies and procedures.

Person Specification

• Educated to at least degree level, or equivalent training and experience.
• Excellent communication skills
• Able to quickly and effectively analyse and report on qualitative and quantitative data.
• Hands on experience in production of project and / or Programme reporting.
• Proficient user of IT systems (Word, Excel, Outlook, PowerPoint, Outlook, internet, MS Access, etc.).
• Knowledge of large engineering construction projects.
• Experience in Programme Controls and/or Programme Management.
• Knowledge of the use of project / Programme control tools, processes, and techniques.
• Ability to successfully capture, document and extract significant points of action and discussion from senior meetings.