Job title : Information Manager

Location: York / home based with the potential for UK travel

Employment type : Full Time / Fixed Term

Job Duration (If fixed term) 6 Months

Salary/Rate: £55k to £60k depending on experience

Business Unit: Consulting – PPM

Project

Our client is an organisation that has been successfully providing document and information management control solutions for our range of clients.

Our team of experts undertake a range of services including:

• the operation and optimisation of existing client document management tools such as Bentley Projectwise and Assetwise through to Microsoft SharePoint
• the review and design of document workflows to optimise information management and control
• the control and integration of document review and approval process
• the integration of information systems into governance cycles
• the provision of technical advice as to document management system selection

We have an opportunity working with Network Rail for an experienced individual to join our team.

The successful candidate will be able to demonstrate senior experience in the delivery of information management services.

Job Description

What will you be doing:

The successful candidate will help Network Rail establish, implement, manage, and improve the provision of technical documentation for all project disciplines.

Your expertise will enable the management of information provision so that project and programme information deliverables and activities can be undertaken effectively and efficiently in line with procurement, business standards and relevant legislation.

• Enable information, knowledge and learning to be transferred, integrated, and created to create organisational value.
• Ensure that all documentation within assigned project or programme areas is managed by Programme staff according to the relevant programmes’ procedures and work instructions.
• Work with programme and project management to achieve and maintain the quality of the document control using effective and systematic monitoring and training to prevent problems occurring.
• Perform internal compliance audits in configuration and document management and control and prepare regular reports to identify improvements to Project Controls.
• Work with document owners to ensure compliance with standards set to protect and preserve electronic and hard copy records across projects for legal, fiscal, commercial, operational, or historical reasons.
• Provide administrator services to programme staff associated with controlling, standardising, and managing user requests for the creation of folders, management, and maintenance of access permissions.
• Promote the importance of good document and records management, act as subject matter expert, and support provide training in document management procedures.
• Guide and assist project teams to meet time and quality standards for document management tasks associated with getting documents ready and approved as each project goes through the lifecycle process.
• Assistance to project managers to develop and maintain documents such as meeting minutes, drawings, specifications, approvals, and related items.
• Assist with file migrations and audits and perform administrative tasks as needed.
• Use client-based document control systems.

Must

- A high level of experience of working with a range of engineering and document management systems.

- Excellent relationship management skills with the ability to engage, negotiate and manage key stakeholders and suppliers.

- Excellent communication, interpersonal and influencing skills.

- Excellent analytical and problem-solving abilities

- Results orientated with ability to plan and deliver against project deadlines.

- Knowledge of quality assurance.

Preferable

- Experience working in Network Rail.

- Health and Safety awareness covering the Construction Design and Management (CDM) regulations, risk assessments, and record keeping.

- Auditing experience