Company Information

VolkerRail is an established and experienced railway infrastructure contractor. We have a successful track record of delivering projects across the whole of the UK; working with Network Rail, London Underground as well as light rail and tram operating companies to enhance the national infrastructure.

As one of the UKs oldest railway contractors, with a history dating back over 80 years, we are passionate about the preservation and development of the railways. Our years of experience and continued company growth have earned us a reputation within the industry for high performance and innovation, and as a company focussed on timely and efficient delivery.

Job Summary

An opportunity has arisen for an Administration Assistant to join VolkerRail Major Projects working in Doncaster, South Yorkshire.

Key duties will include:

• Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns.
• Support the Management team and provide an efficient and effective general administrative and secretarial support service.
• Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
• Provide support with the production and management of employee rosters to allow cost effective utilisation of the resource in liaison with the project staff in order to meet the resource levels and skills required by the workload as directed in the planning meeting and in accordance with relevant employment terms and conditions.
• Allocation of Training and Competence courses and arranging efficient release of staff in accordance with rosters.
• Maintain supplier database and update accordingly to allow selective sourcing of future manpower requirements.
• Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
• Provide other administrative support as delegated by the Resource Coordinator and Alliance Team.

Job Requirements

You will be self-motivated with a pro-active approach and have experience of working under pressure and meeting tight deadlines. Problem solving, communication and good interpersonal skills are a key requirement for this role. The candidate will also ideally have the following experience/skill set:

• Previous experience in a similar role is a requirement.
• Proficient in MS office applications (Microsoft Word, Excel, PowerPoint and Outlook)
• A minimum of 3 GCSE’s grade A-C including English and Maths.
• Flexible/proactive – can do attitude who shows initiative to support others.
• Knowledge of all rostering arrangements would be an advantage.
• Good communication and organisational skills.
• The ability to manage work to meet varying deadlines.

VolkerRail Group offers a competitive salary and attractive benefits that includes pension, performance related pay, and other benefits commensurate to your skills and experience.

Committed to equality of opportunity and diversity.

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