Administration Assistant in North Yorkshire, United Kingdom
North Yorkshire, United Kingdom |
Salary not specified |
Permanent
The role
The role will be the first point of contact for the office, manage visitors, day to day meetings and support with the daily running of the office. Working from our York office.
Key accountabilities
The main responsibilities are as follows:
- Day to day running of the office.
- Responsible for greeting visitors and managing the signing in process to include the visitor's safety and induction process.
- Management of Meeting Rooms - Booking and coordinating calendars, ensuring there are no clashes / overlaps, coordinating and re-arranging furniture layouts for meeting requirements, ensuring relevant equipment is supplied when requested for meetings.
- Printing Facilities - manage, arrange, and maintain all printing facilities for the Alliance
- Maintaining & replenishing stock levels of office supplies - sundries for kitchen, stationary, printing stock including raising requisitions and liaising with procurement.
- Assist with onboarding process with new staff, including issue of information in advance of start, booking in inductions, ordering PPE and ITT equipment, allocations of desks etc.
- Processing of incoming and outgoing post/deliveries and distributing around the office.
- Liaising with the building manager, staff, suppliers, and clients.
- Office Security- issuing lanyards & access cards.
- Information display - Ensure various notice boards are maintained and up to date.
- Managing and updating various databases & trackers on SharePoint including Project Directory.
- Liaising with IT manager occasionally to resolve issues.
- Support Lead Document Controller with document control and ad-hoc tasks, assisting with holiday cover when require.
Skills & experience
The successful candidate will have the following experience/skill set:
- Proven work experience as an Administrator, Front Office Representative, or similar role.
- Hands-on experience with office equipment (e.g., printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- Proficiency in Microsoft Office Suite.
Other
VolkerRail Group offers a competitive salary and attractive benefits.
Committed to equality of opportunity and diversity.
Location
This role is based in York.
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