Personal Assistant in Frodingham, North Lincolnshire, United Kingdom
Company Information
VolkerRail is an established and experienced railway infrastructure contractor. We have a successful track record of delivering projects across the whole of the UK; working with Network Rail, London Underground as well as light rail and tram operating companies to enhance the national infrastructure.
As one of the UKs oldest railway contractors, with a history dating back over 70 years, we are passionate about the preservation and development of the railways. Our years of experience and continued company growth have earned us a reputation within the industry for high performance and innovation, and as a company focussed on timely and efficient delivery.
Job Summary
An opportunity has arisen for a Personal Assistant (Fixed Term – 12 months) to join VolkerRail Plant working in Frodingham, North Lincolnshire.
Key duties will include:
Support for the General Manager of VolkerRail Plant, Weld & Piling. This includes but is not limited to:
- Manage diaries for and on behalf of the Management Team ensuring relevant meetings are scheduled accordingly and in advance.
- Record management team movements, collate and file Management Team
Timesheets.
- Make arrangements in respect of Management Team accommodation and travel where appropriate.
- Process annual leave requests and authorise for the Management teams.
- Preparing and amending documents, including reports, letters, minutes, agenda, summarising discussions and transmittal notes.
- Manage the collation and filing of travel invoices, expense items, and follow up any discrepancies with invoices.
- Co-ordinate monthly BSLG meeting.
- Manage, collate, input and produce report of all KSB’s and Safety Tours undertaken for Management and Supervisors.
- Co-ordinate and manage any visits to Frodingham by organising rooms, relevant paperwork and refreshments.
- Co-ordinate the implementation of new initiatives.
Supervisor for two Administration Assistants:
- Support/mentor both administration assistants as their reporting supervisor.
- Ensure all administration duties highlighted on administration matrix are adhered to supporting all functions within the Plant/Weld and Piling divisions.
- Ensure administration assistants manage their time efficiently and encourage costs to be minimised when undertaking their duties.
Organisation of activities required to keep Frodingham Office Facilities suitable for the works undertaken. This includes, but may not be limited to:
- Various ‘Office Management’ tasks that ensure the offices remain a pleasant, welcoming and professional environment for all staff and visitors.
- Act as the ‘go to’ person within Frodingham to ensure any issues are highlighted and manage through until closure.
- Co-ordinating & Processing relevant items to include any office cleaning & maintenance requirements, liaising with the Facilities Manager and external clients for VolkerRail Plant/Weld & Piling.
- Co-ordinate depot & Frodingham facilities issues for Plant, Weld, Piling and Matisa.
Support for the Engineering Manager and Commercial Manager of VolkerRail Plant & Welding. This includes, but is not limited to:
- Process annual leave requests and authorise for the Engineering teams.
Managing the administrative support for the Engineering Manager and Team. This includes but is not limited to:
- Support for Engineering/Maintenance/Records/QA processes; Information management, file storage and retrieval.
- Co-ordinate communications with engineering apprentices during college periods.
Job Requirements
You will be self-motivated with a pro-active approach and have experience of working under pressure and meeting tight deadlines. Problem solving, communication and good interpersonal skills are a key requirement for this role. The candidate will also ideally have the following experience/skill set:
- Previous experience in a similar role is a requirement.
- Proficient in MS office applications (Microsoft Word, Excel, PowerPoint and Outlook)
- A minimum of 3 GCSE’s grade A-C including English and Maths.
- Flexible/proactive – can do attitude who shows initiative to support others.
- Knowledge of all rostering arrangements would be an advantage.
- Good communication and organisational skills.
- The ability to manage work to meet varying deadlines.
VolkerRail Group offers a competitive salary and attractive benefits that includes pension, performance related pay, and other benefits commensurate to your skills and experience.
Committed to equality of opportunity and diversity.
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