Storeroom Assistant - Rail

Role

We are looking for a Storeroom Assistant to work on HS2 Main Works. You will be responsible for supporting the Finance function within the project’s core team with the focus on processing goods received notes (GRNs) efficiently in E1. GRNs play an important role for the operation of procurement and finance/accounting departments as the records are used for stock updates and the payment of goods procured. The role reports directly to the Finance Business Partner.

Key Responsibilities

Accountabilities

• Manage the flow of delivery tickets from Gate to Stores and from Supplier to Stores
• Maintenance of sound financial controls at GRN level i.e., GRN only with delivery ticket against correct purchase order.
• General administration of stock and data, ensuring records are maintained for an adequate period, kept securely and sufficient information is retained to meet group requirements.

General Duties

• Verifying incoming deliveries against material purchase orders to ensure the items and quantity delivered are correct.
• Collect and log delivery notes received against the delivery note tracker.
• Process the delivery tickets on E1 and generate a goods received note.
• Scan and save all delivery notes in the shared area.
• Request any missing delivery tickets from suppliers daily.
• Raise queries at GRN level with suppliers/buyers. These will include but are not limited to purchase order numbers not quoted on delivery notes and discrepancies with item quantities delivered to purchase orders.
• Receive, unpack, inspect, store and safeguard incoming materials, supplies and/or equipment.
• To check incoming or outgoing materials, supplies and/or equipment against delivery notes, orders or other records.
• To maintain materials stocked in bins, racks, on tables, or in refrigerators, and work areas in a neat, orderly, safe and sanitary condition.
• Ensure that all delivery tickets are presented to stores in a timely manner.
• Involvement of development and implementation of Inventory system
• Perform other ad-hoc tasks to support site teams

Required qualifications, skills, behaviours and attributes

Essential

• GCSE or Equivalent: Grades A*-C (including mathematics and English)
• Excel, IT & Communication Skills
• Good attention to detail
• Takes ownership of output
• Ability to work alone and as part of a team
• Self-confident

Desirable

• Experience in logistics/stock handling
• Previous experience ideally in a similar role within the construction industry
• Experience of using a computerized accounting system (E1)

In addition to the above discipline role, the Accounts Payable Processor must carry out their duties in accordance with Company Core Values