Bid Coordinator in Chippenham, Wiltshire, United Kingdom
Bid Coordinator
12 month Contract
Chippenham
Supporting departmental management in day-to-day activities including administration of sales and supplier portals, company tools and processes and preparation of internal and external documentation.
Specific Skills/Tasks
- Day to day administration and management of sales and supplier portals
- Day to day administration and management of company contract management and risk tools
- Organising and attendance at internal review meetings
- Assistance in preparation of internal tender review documentation
- Preparation and distribution of minutes of meetings
- Document management and archiving
- Maintaining department file structures and access permissions
- Assistance in compilation of departmental reports and liaising directly with contributors to ensure timely submission
- Formatting of documentation for tender submissions
- Supporting the production of Pre-Qualification Questionnaires
- Administration of departmental SharePoint sites
- Coordinate contract signatures ensuring appropriate authorisations are in place
- Contract archiving both digitally and in Chippenham office
- Assisting departmental audits
- Organise translation services, shipping, dispatch of documentation
- Arranging purchase orders for bid codes and department cost centre
- Venue and travel booking
- Holiday / sickness cover for other ST&BD admin staff
- Support facilities management for the Bids & Tendering function, including organising IT
Competencies
- Administration experience (minimum 3 years), incl. document formatting
- Word, Excel & PowerPoint to intermediate level as a minimum, preferably advanced level
- SharePoint to intermediate level as a minimum, preferably advanced level
- Good interpersonal skills and collaborative approach
- Proactive and able to operate on own initiative with minimal supervision
- Highly organised and deadline driven, professional working style
- Able to work with complete confidentiality and with great attention to detail
Siemens supports applications from a diverse talent pool. We welcome the opportunity to discuss flexibility requirements. If you require any reasonable adjustments to be made to enable you to participate in the recruitment process, please contact us on <phone number removed>
RBoniface
Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands, to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.
Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
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