Office Manager/ PA in London, London, United Kingdom
London, London, United Kingdom |
GBP £30000 to £34000 per annum |
Permanent
Office Manager/ PA
Location - London
Salary - Dependant upon experience
We are seeking a proactive Office Manager/PA and organiser of process, with skilled time-management and a strong attention to detail as well as competent IT and Microsoft Office skills. Having confidence in your own abilities, our Office Managers must demonstrate that they are capable of working to tight deadlines and under minimal supervision. An enthusiastic and contributory team member, you will have the ability to communicate effectively.
Primary Duties
- Previous experience working as an Office Manager/Administrator within an on-site, construction/rail environment would be held in high regard
- Experience of using COINS software
- Procurement experience
- Devising and maintaining office and filing systems
- Arranging meetings, taking minutes and keeping notes
- Ordering and maintaining stationery and equipment supplies
- Compiling progress reports
- Liaising with members of staff in other departments or external contacts
- Scheduling meetings and events; arranging travel, accommodation, restaurant bookings all in line with budgetary guidelines.
- Experience of working as a PA
- Creating reports and presentations to a high standard and having a proactive involvement in all correspondence and presentations sent and received.
- Proactively managing both emails and diaries to ensure Senior Project Manager's time is managed to an agreed plan, using knowledge and understanding of their priorities
- Fulfilling all administrative activities as required including; filing, telephone calls, producing minutes, purchase orders, preparing expenses, maintaining contact lists, proactive meeting preparation and action tracking.
- Creating and cascading information and communications to the team and business area.
"VGC Personnel Ltd are acting as an employment agency in relation to this vacancy"