Team Organiser
Location: Rugby
Salary: Competitive

Purpose of the Role

To provide administration support to the Rail Grinder Operations Manager, direct reports, the depot and the team in the delivery of team responsibilities. Managing personnel records and assisting in organisation (i.e. timesheets, competency paperwork, maintenance paperwork) organising appointments, meetings and travel arrangements. Ensuring the Rail Grinding team is delivering to the specified time frames allocated to various projects and staff.

Key Accountabilities

• Safety - Actively demonstrate support for the implementation of the Colas Rail Limited Safety, Health, Environment and Quality (SHEQ) strategy, associated actions and resulting initiatives.
• Profitability - A robust organisational approach to the team resulting in more proficient team working, thus reducing operational costs overall.
• Quality - Quality is key to competitiveness. Take responsibility for delivering on time and on budget a high quality service, which Colas Rail can take pride in.
• Respect - Treat people in a fair and consistent way. Consistently strive to understand client's needs and build relationships.

Challenging Parts of the Role

• Provide organisational services for the Rail Grinding office staff and site management.
• Maintain robust paperwork and electronic filing processes and systems.
• Devise and implement processes so as to improve effective administration.
• Make best use of IT, and reduce volume of paperwork.
• Deal with the level of short term changes that occur on a daily basis

Key Tasks

• Manage the logging and processing of time sheets, competency, and maintenance paperwork.
• Provide support for arranging of meetings, medicals, training, personal development reviews and other schedules.
• Liaise with all internal departments to ensure the Rail Grinding operation is working at optimal levels
• Organise accommodation, conferences, meetings, and presentations, managing meeting room resources as needed.
• Provide a consistent telephone presence on behalf of the team ensuring that excellent customer service levels are achieved at all times.
• Ensure that all work files and records are maintained and updated in an efficient manner and archived as necessary.
• Provide communications support to the team including scheduling and distribution of internal and external communications.
• Provide support for processing, filing and maintaining technical paperwork as applicable
• Provide support for other administrative tasks as directed including the filing and notification of competencies
• Office management: Maintain and organise, as needed public office areas, including management of external suppliers to the office and materials.
• Maintaining briefing records for the delivery team
• Delivery of other administrative tasks as directed.

Principle Contacts

• Plant Operations Manager
• Delivery Manager
• Team Manager
• Maintenance Manager
• Machine Managers

Require Experienced, Qualification and Skills

• Computer Literacy - Word / Excel / Power Point
• Good communication skills including excellent telephone manner.
• Exceptional organisational skills
• Experience of working with a team.

Desirable skills

• FAMS proficient
• Summit proficient
• Colas Rail in the United Kingdom values and encourages diversity in our workforce, regardless of background, disability or gender. As part of our aim to deliver quality services, we are committed to promoting equality and eliminating discrimination.

Recruitment agencies

Colas Rail currently works with a number of approved recruitment suppliers. We will therefore not consider CVs or speculative proposals from any other agencies. Recruitment agencies not currently approved as preferred suppliers are kindly requested not to submit speculative CVs to any part of Colas Rail.

Please click the 'Apply' button to complete your application.