Business Support Administrator

This is an exciting opportunity to join our client in the rail sector supporting the COO and other senior members of staff.

The role reuires someone to be on site 5 days a week.

Duties include but are not restricted to:

• Support during meetings
• Diary management
• Compiling presentations
• Managing meeting rooms
• Booking Travel, both international and within the UK
• ad hoc duties

You should hold a level 3 qualification in Business Administration (or equivalent).

You should be confident communicating with colleagues of all levels

You should have demonstrable skills in MS Suite particularly PowerPoint, Word and Excel

This is a fast changing role and you should be confident working under pressure.

Full job spec:

Job Summary:
The Business Support Administrator will be responsible for facilitating the activities of the management
team as required, organising and preparing for meetings in line with the central governance structure.
Maintaining the travel booking system, acting as main point of contact
for support and making taxi arrangements as requested.
1.0 Key Responsibilities
1. Provide support across the business by providing critical administrative support activities to ensure
the effective and efficient running of the organisation.
2. Support the creation, evolution and deployment of the business strategy.
3. Deliver administrative support across the organisation, as directed, which includes, but is not limited
to, production of reports for functional and cross functional meetings, travel, accommodation and
meeting bookings, supporting the effective running of CAF's offices etc.
4. Provide diary support to COO and the management team as appropriate arranging meetings and
meeting rooms to support business needs.
5. Support the development and deployment of the communications plan. Coordination of COO's
company briefings, including preparing powerpoint presentations from information provided.
Consolidating information from multiple stakeholders to prepare for Group meetings.
6. Maintain the company travel system, including administering CAF SA's ieDOC process and
management of the corporate Taxi account.
7. Organising and preparing for meetings in line with the central governance structure.
8. Hosting and greeting Senior visitors to the Newport factory, coordinating visits, and ensuring a
smooth and positive experience for attendees
Supporting the creation of communications for both internal and external audiences including
liaising with CAFs external marketing and PR company, to ensure that communications are
planned and prepared in line with agreed timelines.
10. Responsible for facilitating the creation of the communications plan and holding communication
owners to account in updating and tracking their performance against it.
11. Facilitating the organisation of events, including communications briefings, engagement activities
and offsite meetings to ensure that such events run smoothly.
2.0 Record keeping
2.1 Ensure accurate records are completed and maintained in accordance with procedures in place,
and work in progress is communicated to Line Managers and team members.
3.0 Health, Safety & Environment
3.1 Ensure that all work carried out is compliant with health, safety and environmental legislation and
Company policies and procedures.
3.2 Responsible for supporting the effective management and compliance with environmental
objectives, processes, and aspects.
4.0 Quality
4.1 Ensure all work carried out is compliant with Company quality management systems/policies and
procedures.
4.2 Carry out quality checks to ensure, where relevant, product meets quality and safety standards
5.0 General
5.1 Is pro-active in the role and identifies improved ways of supporting the Company in managing its
objectives.
5.2 Participate as and when required in team and one-to-one meetings and undertake training (job
specific, health & safety, environmental) relevant to the role.
5.3 Keep up to date with developments within the Company and other sector wide practices that
influence the day-to-day activities within the role, ensuring compliance with relevant legislation
and any other relevant external/internal factors, for example, Company policies and procedures,
Quality, Health & Safety, and Environmental.
5.4 Ensure, in the course of employment, complete confidentiality is maintained in respect of the Company, its dealings, transactions, and all other information relating to clients/ customers and staff
Promote the Company by whatever means are appropriate and available so as to ensure a
positive image to customers/clients.
5.6 Demonstrate commitment to the Company's values, and its aims and objectives, and the
implementation of its Equal Opportunities policy in the workplace.
In addition to the duties and responsibilities outlined, you may be required to undertake other duties
commensurate with your level and competence, which may result from changing circumstances, but which may not of necessity change the general character or level of responsibility to the post