Commercial/ Procurement Assistant

Company Information

A growing and well-established UK infrastructure business is looking to appoint a Commercial & Procurement Assistant to support its commercial and procurement functions.

The business operates across the built environment and infrastructure sectors, delivering a range of complex projects and services. This is an excellent opportunity for someone with previous experience in rail, construction, civil engineering, facilities management or a similar environment who is looking to develop their commercial and procurement career within a supportive and professional team.

Role & Responsibilities

• Providing administrative and commercial support to the wider commercial and procurement teams
• Assisting with the procurement of subcontractors, suppliers, materials and services
• Supporting the preparation and issuing of purchase orders, subcontract documentation and procurement records
• Maintaining accurate commercial and procurement records and ensuring systems are kept up to date
• Assisting with the management and monitoring of supplier and subcontractor performance
• Supporting the commercial team with cost tracking, reporting and financial administration
• Assisting with the preparation of quotations, tenders and commercial documentation
• Monitoring purchase orders, invoices and supplier payments, identifying and resolving discrepancies where required
• Supporting the onboarding and approval of new suppliers and subcontractors.
• Liaising with suppliers, subcontractors and internal stakeholders to obtain pricing, delivery information and documentation
• Maintaining procurement schedules and ensuring key deadlines are met
• Assisting with contract and commercial administration
• Supporting the team with reporting, document control and general commercial administration
• Identifying opportunities to improve procurement processes, cost efficiencies and internal procedures
• Building strong working relationships with operational, commercial, procurement and project teams

Essential Skills

• Previous experience in a commercial, procurement, purchasing or contract administration role
• Previous experience working within a built environment such as rail, construction, civil engineering, facilities management or infrastructure
• Confident communicator with the ability to build relationships with suppliers, subcontractors and internal stakeholders
• Good numerical and analytical skills
• Strong IT skills, particularly Microsoft Excel and Microsoft Office
• Ability to manage multiple tasks and priorities within a busy environment
• Good understanding of commercial and procurement processes.
• Ability to work independently while also contributing effectively as part of a wider team
• A proactive, professional and commercially minded approach

Desired Skills

• Experience working within the rail or wider infrastructure sector
• Experience supporting subcontract procurement and supplier management
• Knowledge of construction, civil engineering or FM procurement processes
• Experience with purchase orders, invoices, quotations and cost tracking
• Understanding of NEC or other construction/infrastructure contracts
• Experience using ERP, procurement or commercial management systems
• Understanding of subcontractor onboarding, compliance and supply chain processes
• Previous exposure to tendering and competitive procurement exercises
• A relevant qualification in Commercial Management, Procurement, Quantity Surveying, Business or a related discipline
• CIPS or other relevant professional qualification would be advantageous