Fleet Administrator

Our client, a well know construction and civil engineering company is seeking to employ an Administrator to work within the Fleet Division based from their Leeds head office.

If you are a great communicator with strong IT skills and attention to detail and thrive working in a fast paced role, please get in touch.

Job Description

The main duties of the role include:

Maintain accurate and up to date records within the Fleet Management System to support reporting and compliance.

Assist in vehicle handovers and returns, prepare the vehicle handover forms.

Schedule repairs or preventative maintenance, liaise with company vehicle users and dedicated garages available through our supply chain, booking in servicing, tyre repairs and MOT’s.

Recording of weekly vehicle checks, whilst identifying non-conformance.

Driver Licence checks, assist with the quarterly checks.

Collate and report vehicle accident information to our company vehicle insurers and H&S.

Ordering and cancellation of Company fuel cards.

Deliver vehicle induction in Fleet Managers absence, which may involve travelling to other depots.

Provide daily support to all vehicle users whilst resolving vehicle issues and defects reported.

Process and report any driving infringements, fines and charges.

Administrative duties including filing, organising documents and data entry.

Any other duties as reasonably required.

Person Specification

Ability to prioritise, with confidence in managing multiple tasks in a fast-paced environment and proactive role - Essential

High level of accuracy and attention to detail - Essential

Strong administrative and IT skills particularly with Microsoft Office - Essential

Organised and self-motivated, ability to work independently and in a team - Essential

Friendly and Helpful can-do attitude and willingness to learn new systems and processes - Essential

An understanding of the importance of data protection and confidentiality to follow GDPR-compliant processes - Essential

A Full UK Driving Licence - Essential

The following experience is highly desirable:

Technical knowledge with LCV or Commercial vehicles preferable, ideally have fleet experience in construction or a similar environment - Desirable

Familiarity with compliance, telematics and data management - Desirable

Understanding of vehicle maintenance scheduling, compliance and DSVA regulations and managing driver records - Desirable

Previous experience in transport logistics or fleet administration - Desirable

Experience with fleet management software and telematics - Desirable