To carry out administrative processes in a dynamic role which underpin the provision of timely/accurate, data/information to support financial management within the project principles. You need to carry out administrative processes to a high standard with attention to detail for information gathering/action planning in relation to incoming invoices.

Responsibilities

• Plant - run and monitor on/off hires, unreceipted hires reports, take action when necessary to include receipting PO's and timesheet input.
• Materials - monitor PO Summary reports for quantity tolerances and report on a weekly basis to appropriate members, carry out receipting of PO
• Delay Queue - Liaise with appropriate person(s) to obtain approvals to progress exceptions to resolution and aim for auto-matching of invoices.
• Unmatched invoices - if Straight Through Processing (STP) has failed, manually match to relevant accruals as and when required.
• Managing and recording of invoice queries on a daily basis using recognized reporting tools.
• Produce and make use of reports as and when required, to inform interested parties of plant, material & labour costings.
• Housekeeping activities in any discipline you're responsible for.
• Other ad hoc duties as required.
• Work closely alongside other members of the finance team, to support overall delivery of the project, ensure all processes are signed/approved by an authorized person prior to action for auditable purposes.

Experience

• Good knowledge MS Office 365 products is a must for working within the Site Support function, particularly Excel, Sharepoint and PDF's, experience of Oracle is desirable
• Good attention to detail with a disciplined, organized approach to workload management, ability to handle and work different sources of data is required along, excellent communication skills with positive demeanor.