Commercial Administrator (Site Buyer)

Location: North West of England

Purpose of the role

The Administrator takes direction from the Commercial Business Support Manager and Senior Team members and provides a wide range of administrative support services to all Functional teams in the Alliance.

What will this role involve

• Supporting the People & Process function as required
• Act as the single point of contact for the Transpire Track & OLE team in relation to purchase orders and requisitions
• Liaise with Commercial Function in relation to purchase order costs, queries and booking to correct cost codes. Obtain approvals, ensure correct cost codes are on orders, attend Plant & Tools meetings with Commercial
• Liaise with H&S function to collate all Site Inspections, H&S Briefings, Safety conversations and track them on a tracker in EDMS.
• Act as the single point of contact for the Transpire Track & OLE team for Plant and Tool orders and Liase with HSS to ensure works can proceed with the correct equipment in place. This will require report collation.
• Liaise with Site Supervisor for delivery and collection of Plant & Tools.

What are we looking for

Essential

• Highly competent levels of IT skills (Microsoft Office, Outlook, Excel, Word, PowerPoint, MS Teams, use of SAP system
• Familiar with/exposure to management systems or other similar data entry and reporting database applications
• Able to develop and maintain good working relationships
• Flexible and adaptable to be able to react to new challenges within the Alliance

Desirable

• Knowledge of/experience of working within SAP

• Maintain and update records within management information systems
• Undertake general “team” administrative duties as and when required
• Distribute and share information internally to ensure customer needs are met
• Maintain Office systems in an orderly manner
• Assist with the delivery of services to the client as prescribed by team leader/management
• Raise purchase orders and manual requisitions
• Goods receipt delivery notes in SAP
• Assist and resolve parked and blocked list
• Monitor and Maintain Stationary and Welfare Consumable stock levels
• Input to and maintain spread sheets/databases/systems and produce and collate levels
• Raising Plant and Tools requests, off hiring and servicing and Liaising with HSS
• Travel Management
• Meeting coordination, internal and external