Procurement Officer

Purpose: To support the provision of a professional, efficient and timely procurement service across the organisation in accordance with standing orders, financial regulations and external legislation.

1.

Principle areas of responsibility

1.1

Provide an efficient and effective professional procurement service to meet the needs of internal stakeholders and client departments.

1.2

Assist in Corporate Procurement activities ensuring compliance with Standing Orders, Utilities Procurement Legislation and over threshold Procurement Legislation.

1.3

Facilitate tender development and associated activities for all tender opportunities

1.4

Develop an understanding of the evaluation of tenders to appropriately respond to enquiries to ensure the most cost-effective contract is secured.

1.5

Develop market and category knowledge for a range of goods and services.

1.6

Investigate sources of supply, negotiate and ensure appropriate procurement of goods, works and services to required quantity, quality and standards.

1.7

Provide support in the timely execution of tender documentation.

1.8

To maintain a central procurement tender and contract register.

1.9

To assist where necessary the Senior Procurement / Contracting Officer, Corporate Procurement Manager, Inventory Officer and other colleagues.

1.10

Deputise for the Senior Procurement / Contracting Officer when required.

1.11

To support the procurement team with the tender process with internal and external stakeholders regarding eProcurement.

1.12

Identify improvements with tender documentation and process.

2.Dimensions

2.1

Communications

2.1.1

To support the communication of procurement concepts and issues to a range of stakeholders via appropriate mediums.

2.1.2

To maintain effective communications with relevant stakeholders both internally and externally to the organisation.

2.1.3

Support the wider procurement team with tender communications both internally and externally during tender opportunities.

2.2

Decision Making & Problem Solving

2.2.1

Assist with providing advice to appropriate procurement approaches to tender opportunities with internal client departments.

2.2.2

Ensure correct procurement approach in undertaken relating to tender opportunities.

2.2.3

Facilitate and conduct timely completion of tender evaluation to ensure the most cost effective contract is secured.

2.2.4

Determine and evaluate new innovative methods of procurement.

2.3

Initiative & Independence

2.3.1

To monitor, implement and co-ordinate the accurate release, recording, evaluation and completion of procurement documentation.

2.3.2

To facilitate and co-ordinate the evaluation of tenders and enquiries in the procurement process.

2.4

Resources

2.4.3

To support the procurement team to ensure the procurement process is designed to make best use of the financial resources of the business.

2.4.4

To ensure all tender opportunities are released using an electronic procurement portal.

2.5

People

2.5.1

To support the Senior Procurement / Contracting Officer, Procurement Officers and Inventory Officer where needed.

2.6

Health & Safety

2.6.1

Ensure compliance with relevant legislation and obligations in the work environment.

3.

Statutory Duties

3.1

To facilitate corporate procurement activities to ensure compliance with Standing Orders, Utilities Procurement Legislation.