Business/Commercial Coordinator

Purpose of the Job

Responsible to the Technical Directorate Senior Business Manager with respect to the collection and presentation of data for IRG and other reporting purposes.

Manage the Indirect Non-Staff Budget in conjunction with the Technical Directorate Senior Business Manager and Heads of Department.

Prepare files on Technical Directorate proposals for Business Planning purposes.

Support the management of the Technical Directorate organisation, including liaison with HR and Finance on Starters / Leavers and changes and the Organisation Charts which are essential and at the hub of the Directorate.

Principal Accountabilities

Manage the Non - Staff Indirect Budget process including updating for Actuals and providing Periodic Reports to Heads of Departments

Support the management of the Technical Staff Cost Calculator (database), updating as required and providing Periodic Reports to Heads of Departments

Maintain the Directorate’s Cost Of Work Done (COWD) process, liaison with Finance to ensure PO payment records are validated and an accurate position is reported each Period

Manage the Technical Staff Dashboard and circulate as required

Prepare SAP Contracts and Contract Variations for Procurement sign-off

Produce Purchase Orders on SAP

Maintain team documents, records and data utilising document management system and SharePoint Team Site(s)

Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to Target Zero principles.

Co-operate in all matters relating to health and safety, including following safe working procedures at all times

Act as a role model for vision and values, behaving in ways that are in alignment with Ways of Working. Encourage and support others to do so too

Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues

Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put information or information systems at risk

Main challenges of the job

• Handle staff data in a confidential manner
• Manage the Indirect Non - Staff Budget
• Prepare IRG submissions including liaising as required including Finance
• Control a workload from diverse areas to meet conflicting deadlines
• Respond quickly to changing team priorities

Person Specification

• Competent in numeracy and literacy
• Knowledge of SAP and Contract Records etc
• Excellent communication and interpersonal skills
• Intermediate level knowledge of Excel
• Knowledge of Word, PowerPoint and Microsoft Outlook computer systems
• Working towards AAT/ACCA accreditation (preferred)