Commitment Compliance Officer in London, United Kingdom

Commitment Compliance Officer

Purpose of the Job

Manage the Register of Undertakings and Assurances (U&A) / Commitments Delivery Tracker (CDT) and any processes and procedures for the management of them on behalf of the Programme Services Director. Liaise with Company staff those identified as Commitment Accountable Managers, Action Owners, Supporting Managers, NR, and other industry partners to ensure U&As are being managed and discharged in relation to the works for which they are responsible, and that appropriate compliance evidence is being provided in CDT. Manage the CDT information input and reporting, including liaising with the Joint Sponsor Team, Project Representative, and others on commitments issues as necessary.

Principal Accountabilities

  • Assist the Commitment Accountable Manager (CAM) in determining the status of U&As for each contract in the Employers Completion Process (ECP)
  • Where contracts have reached the end of their nominal 90-day ECP closeout programme and have not closed out their U&As to 100%, assist the CAM in determining the residual risk to TfL should the decision be made to terminate the process and provide a contract derogation.
  • Manage the CDT including developments working with suppliers and consultants.
  • Train programme staff on the use of CDT.
  • Liaise, monitor progress, and advise Commitment Accountable Managers (CAMs), Action Owners (AOs) and other responsible U&A personnel on the position with commitments.
  • Manage all processes and procedures for managing commitments as they relate to the use of CDT.
  • Produce reports on the issues and delivery of commitments.
  • Maintain completion progress trackers and provide periodic updates on U&A contract closeout completion to the Project Controls team by project
  • Liaise with IT on the management and improvements of CDT as required.
  • Provide CDT training to all future users including contractors’ commitments personnel
  • Coordinate the activities of any administrative support provided for CDT.
  • Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to Target Zero principles.
  • Co-operate in all matters relating to health and safety, including following safe working procedures at all times
  • Act as a role model for vision and values, behaving in ways that are in alignment with Ways of Working. Encourage and support others to do so too
  • Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues
  • Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put information or information systems at risk

Main challenges of the job

  • Work closely with project teams throughout the programme providing information on the commitments that apply to works, the use of CDT and to ensure that CAMs and AOs are discharging their duties in relation to the management of commitments.
  • Use CDT to produce accurate and timely reports on the management and performance of Company and industry partners on compliance with and discharge of commitments.
  • Have flexibility to deal with situations as they arise.
  • Assist with the management of non-compliances or potential non-compliances with commitments.

Person Specification

  • Excellent all-round IT skills including advanced Excel.
  • Educated to degree level or equivalent.
  • Experience of working in a multi-disciplinary environment, co-ordinating and managing inputs to a particular workstream.
  • Ability to build constructive internal project/organisation relationships and external relationships.
  • Strong written, numerate, and verbal communication skills.
  • Ability to develop and work to strategic programmes.

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