Administrator / Receptionist - TRU01

Location: North West

What is the purpose of this role?

To provide a wide range of reception and administrative support services to the Business support / Compound manager and Business support coordinator

What will this role involve?

• Main reception meets and greet
• Organise meeting room bookings
• Coordinate office visitors ensuring site induction brief is delivered and registered on the visitor log system / issue, collect visitor passes
• Support the Business support coordinator with site deliveries, receipting and distributing
• Ensuring all deliveries, collections are pre booked via the approved PowerPoint process
• Communicating process regular with security via radio systems
• Security document control and ANPR system updates
• Maintain Office functions including printer operations, drinking water facility, kitchen and meeting room welfare requirements
• Assist in maintaining the stationary and consumable stock level inventory and accurate records of stock issued
• Maintain and update records within various management information systems
• Undertake general ‘team’ administrative duties as and when required
• Distribute and share information internally to ensure customer needs are met
• Receive and disseminate information to other team members to ensure delivery
• Maintain office systems in an orderly manner
• Undertake other basic business support duties as required by the business support / Compound manager
• Assist with the delivery of services to the client as prescribed by the Business support / Compound manage
• Input to and maintain spread sheets/databases/systems and produce and collate reports
• Support the Business support coordinator with Raising manual requisitions
• Support the Business support coordinator with Goods receipt delivery notes in SAP
• Support the Business support coordinator with Assist and resolve invoice parked and blocked lis
• take direction from Business Support Coordinator/Manager
• be mostly reactive
• be able to cover annual / sickness leave of the Business support coordinator
• work as part of a team, but can also operate alone when required

What are we looking for?

Qualifications

• Education to GCSE level or equivalent

Skills

• Familiar with/exposure to management systems or other similar data entry and reporting database applications including SAP if possible
• Able to develop and maintain good working relationships

Experience

• Previous experience of working in a generalist administration/business support role

Preferably from a rail project background.

Behavioural competencies

• Friendly and professional manner
• Conscientious and confident approach to duties with a polite, pleasant and helpful attitude
• Flexible and adaptable
• Good verbal and written communication
• Proactive, conscientious and confident in their approach
• Enthusiastic, act with initiative

Technical competencies

• Experience/use of MS Word and MS Excel in a general administrative role and SAP preferred

PLEASE NOTE: This role has a dress code - which is a company branded smart uniform. Candidates must also be flexible as the nature of our business requires us to be available during public holidays (with excellent pay and or bonus) and weekends (will be done on a rota basis).

Why Amey?

We’re all originals here and our individuality is an asset. We have unique backgrounds and personalities, which means we all bring different ideas to the table. But we do have one thing in common: we all take personal pride in our public service. With every drop of water and spark of electricity we supply, with every bolt we tighten and with every guiding golden nugget of advice, we better manage the services that we all use and rely on every day, ensuring every household in Britain benefits from our work.

Amey is one of the top five support services suppliers in the UK. We employ 16,000 people, have a turnover of £2.1bn and a strong forward order-book. Every household in Britain benefits from the work we do. We maintain the UK’s road and rail infrastructure, keep schools safe and clean, manage the UK’s defence estate, safely escort prisoners and keep prisons and courts secure. We also collect and process waste, as well as deliver utilities services. All of this is underpinned by our leading consulting capabilities which uses engineering design and data analytics to better manage the services we all use and rely on

As one of us, you can really be you because your individuality is an asset. You’re surrounded by a team of people who want you to grow and embrace new challenges. People who care about your job satisfaction as well as your wellbeing. There’ll be experiences as original as you are, in a career that can feel like many rolled into one. You’ll be stretched but always supported. Whether it’s working on the biggest bridge in the country, learning to get to grips with the latest technology, or just working with a great group of people every day, you’ll find what gets you out of bed in the morning at Amey.

Our rewards make us feel valued here at Amey. If you’re happy, you’ll think better. It’s a simple formula but one that puts your wellbeing as a top priority, that’s why we’ve worked hard to build a reward and benefits program that puts you first, including;

• Competitive salary
• Exceptional development and progression plan
• Contributory Pension Scheme
• Minimum 24 days holiday + Bank Holidays
• Additional Leave Purchase Scheme
• Cycle to Work Scheme
• Gym Membership
• Retail Discounts
• Amey Rewards Portal including healthcare, free GP service, dental, Travel insurance and Tastecard