Administrator in Chippenham, United Kingdom

TXM Recruit are looking for General administrative support for a large rail client. You will be working within the Bids & Tendering  and Sales department, with a major focus on supporting the Sales team and organising meeting logistics
 

Role Responsibilities:
  • Organise Sales and bid meetings, collaborating closely with Exec / SMO PAs to ensure necessary attendance
  • Coordinate preparation of required documentation, ensuring necessary quality achieved every time
  • Take meeting minutes and actions as required
  • Support departmental management and sales managers in day-to-day activities
  • Raising purchase orders
  • Venue and travel booking
  • Organise periodic functional events
  • Establish good working relationships with Bid Coordinators, PAs and Administrators
  • Holiday / sickness cover for other admin staff
  • Support facilities management for the Bids & Tendering function, including organising IT
  • Ensure bid documentation version control in place and bid teams are using correct versions
  • Compile report submissions and liaise directly with contributors to ensure timely submission
  • Format bid submissions and other documents
  • Administer departmental SharePoint sites
  • Coordinate contract approvals ensuring appropriate authorisations are in place
  • Contract and document archiving both digitally and in Chippenham office
  • Organise translation services, shipping, dispatch of documentation
Requirements
  • Administration experience (minimum 3 years), incl. document formatting
  • Word, Excel & PowerPoint to intermediate level as a minimum, preferably advanced level
  • SharePoint to intermediate level as a minimum, preferably advanced level
  • Good interpersonal skills and collaborative approach a team player
  • Proactive and able to operate on own initiative with minimal supervision
  • Highly organised and deadline driven, professional working style

If you are interested and would like some more information please click APPLY and we will be in touch.

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