Vital are recruiting for a Branch Administrator to work within our recently formed team in Bristol, BS4.

Vital Rail is a major support services provider, completing enhancement, renewal and maintenance projects for the rail, light rail and construction sectors.

Location: Bristol

Start Date: Immediate

The job description for this role is as follows:

Key Tasks

• Checking, collating and preparation of timesheets.
• Administering the data input process for payroll
• Liaise with relevant support departments at Head Office.
• Verify operative’s details are entered onto Peoplesoft correctly and ‘hire’ the individual through the system.
• Creating order requests through our management system.
• Matching individuals to order requests through our Rail Planner, as determined by the Resourcing Team.
• Maintain levels of office stationery
• General administration duties including filing, telephone answering, scanning, photocopying, e-mailing etc.
• Scanning/electronic filing of relevant documents

General Duties

• To ensure that the branch administration is kept up to date and accurate to enable the smooth running of the branch with the required information easily accessible
• Receive and handle incoming calls and queries
• Carry out any other duties as and when requested by the company, from time to time.
• Ensure all operatives have the correct PPE and associated Equipment. Ordering more when necessary
• Monitor training and assessment requirements of operatives
• Provide operatives with joining instructions for courses and assessments
• Book accommodation for operatives where required