Contracts Administrator (NCE Contracts) London City Airport.
The Contract Administrator will manage the contract(s) associated with a section of the Programme ensuring the effective administration of the contract. The Contract Administrator will be responsible for implementation of the processes and procedures associated with managing contracts and will ensure all correspondence is logged, actioned and responded to.
Administration of contract with different complexity, confirming the compliance of contractors/ consultants to the contract terms and conditions;
Assisting the Procurement Team with the preparation of Contract Packages (design services, construction, service orders etc.);
Ensuring the bids, evaluation of proposals, negotiation and contract award are in accordance with policies, processes and procedures;
Assisting in the preparation of bid tabulations justifying the choice of one bidder to another documented with the all the needed signatures;
Ensuring that contractors / consultants provide adequate insurance that complies with the regulations and the contract conditions;
Issuing Insurance reports showing the issuance and expiry dates to be able to track and monitor the renewal of Insurances;
Managing all changes to the contract scope, cost, schedule, and quality of the project, through Early Warnings, Compensation Events and Disallowed Costs;
Managing and tracking of all the invoices and payment interims and ensuring the compliance to the requirements of the contract;
Establishing an adequate records management system so that the project team uses it to furnish a written record of project execution;
Ensuring that any additional work / change to the original scope is properly authorised by change orders;
Complying with the contract schedule, as defined, approved, or adjusted by the contract;
Coordinating the efforts of any contributing organisations;
Confirming that job-related financial obligations are satisfied by the contractor and by the lower tier subcontractors and suppliers;
Ensuring that the work done by the contractors / consultants are in compliance to the contract schedule;
Ensuring that all contractors / consultants are compliant with all applicable laws, codes, and other specific contract requirements;
Issuing meeting minutes for all contractual meetings held with contractors and consultants;
Producing and issuing various types of reports showing the status of the contract(s);
Managing the Project(s) correspondence log and ensuring all correspondence received and issued is actioned and responded to in accordance with the contract requirements;
Holding Kick off meetings for all contractors and consultants, ensuring the attendance of all the needed parties;
Maintaining the claims / dispute log related to the Project;
Manage the documentation and control of any claim / dispute relating to the Project;
Qualifications and experience
Preferably not less than 8 years' experience in contract administration with particular emphasis on large infrastructure projects;
Individual must be capable of administering individual design and construction contracts on a day to day basis, ensuring all terms of the contract are satisfied;
Prior experience in change order, claim analysis and negotiations preferred;
Degree in Civil Engineering / Commercial Discipline or similar preferred.