COMPANY BRIEF AND PURPOSE

Established in 2002, Linbrooke is renowned for delivering outstanding mission-critical solutions in telecoms, power and signalling – predominantly in Rail, Utilities and Subsea environments.

As a Principal Contractor (PC) for Network Rail and an Independent Connection Provider (ICP) with National Electricity Registration Scheme (NERS) accreditation, we have world-class multifunctional in-house design and build capability. This enables us to provide a comprehensive service, from design, installation, test, commissioning and integration through to training and resourcing, ensuring exceptional time and cost savings on all our projects.

Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and holiday requests) and updating internal databases.
You will be adept at planning and prioritising to a high level, using judgement when balancing competing and complex commitments.

Ultimately, you should be able to ensure our HR department supports our employees while conforming to current UK employment law.

MAIN DUTIES AND RESPONSIBILITIES

A key role to ensure the seamless management of Human Resources for Linbrooke Services. Given the confidential nature of this role, you will be expected to work with the utmost respect for the
• Day to day administrative duties to support the whole Operational Support Services department
• Front line telephone support - answer telephone enquiries from staff and provide information to managers as and when required.
• Employment contract administration, liaison with new recruits and probation monitoring in conjunction with the line manager;
• Leaver administration including the recording of exit interviews;
• Processing of mail, including recording and distribution;
• Scanning and recording of documentation as required
• Maintenance of personnel files and Sage
• Issuing of training agreements
• Maintenance of training records and input within personnel records
• Maintain sickness and holiday records
• Administration and note taking for HR lead meetings
• Data inputting, message taking and reception of the department
• Utilisation of SAGE50 human resources platform
• Participate in team events/twice monthly meetings.

• This list is not exhaustive and additional duties required as necessary.

SKILLS, QUALIFICATIONS AND COMPETENCE
• Graduate in Business Studies or Human Resource Management
• CIPD Level 3 would be ideal
• Microsoft Office and SAGE50 competent
• People skills – approachability, an easy manner and the ability to inspire confidence, as well as trustworthiness and tactfulness.
• Communication skills – for dealing with staff and managers and for producing clear written reports.
• Admin skills, for dealing with sometimes complex paperwork and maintaining reliable records.
• Diligence – for understanding rules and regulations, adapting to new ones, and ensuring that procedures are followed accurately.
• Maintain confidentiality at all times

Hours of work are 08:30 to 17:00 with 30 minutes for lunch.

Job Type: Full-time