Our client, a leading construction company in the UK is seeking to employ a Project Site Administrator to be based on a Railway scheme in Newcastle.

Key Responsibilities and Accountabilities:

Reception
Greet visitors to site & Ensure all site visitors sign in and out of Visitors Book.
Answer all incoming calls and direct or take messages as necessary.
Manage the internal telephone lists.
Maintain daily staff attendance records.
Obtain weather reports and place on notice board.
Keep reception area tidy.
Keep notice boards up to date and tidy.

Secretarial
Distribute Drawings/Documents Via electronic system as directed by the Project Manager / Design Manager
Print drawings and update files as necessary
Provide secretarial support for the site team, producing letters, minutes, reports,
presentations etc. as necessary.
Record staff on DataScope system
Attend safety meetings and liaise with Site Safety Advisors
Maintain Project Directory and filing directory.
Prepare and post all outgoing mail at the end of each day.
Ensure conference room prepared for meetings and clear after meetings.
Arrange lunches / drinks for meetings
Set up required filing system, file all correspondence and maintain filing documents.
Assist in the archiving process at the end of the project

Office Management
Manage Stationery and office consumables/stock.
Maintain supplies of postage stamps / arrange franking facility if necessary.
Arrange repair and maintenance of office machines.
Prepare and maintain directory of contacts for the site office services.
Arrange supply of temporary administration services, if required, and provide training.

Skillset must be proficient in MS Word, Excel, PowerPoint, Aconex and SharePoint as all these systems are used on the project.