Procurement & Commercial Administrator

The East West Rail Alliance is a “pure” alliance consisting of three Non-Owner Participants (NOPs); VolkerRail, Atkins Global, Laing O’Rourke and the Owner Participant (OP), Network Rail.

East West Rail (EWR) phase 2 programme is in excess of one billion pounds and one of the most prestigious projects in the UK Infrastructure pipeline. It will provide a strategic route linking key centres of economic activity between Oxford, Milton Keynes, Aylesbury and Bedford.

Job Summary

To provide assistance to the Commercial team and support the co-ordination of the efforts of all parties involved in the execution of the project.

Responsibilities;

• Support the Assistant Procurement Managers with the governance process to maintain templates and liaise with relevant approvers to explain to package approvals required and obtain signatures
• Provide admin support for completed contracts and liaison with the NOP’s and/or contract approvers
• Organise new Contract Tracker in PowerBI, supported by IT & PowerBi team, manage the updates and communicate to the participants
• Organise a new leadership team report and support the Procurement Lead with the production of reports
• Support procurement programme monitoring and updates to relevant systems to support PowerBI management tool
• Attend each area procurement progress meetings and support the Assistant Procurement Managers
• Manage the small plant and materials requisitions process and call off order
• Support the Assistant Procurement Managers undertake finance checks for suppliers
• Support the Assistant Procurement Managers with new suppliers and contractor onboarding in COINS
• Develop an improved mechanism for KPI reporting for small and medium enterprises (SME’s)
• Obtaining and collating of Supplier performance scores from project teams then inputting scores into Coins.
• Printing and binding of contracts for issue
• Managing the distribution and storage of completed contracts
• The role is expected to develop to support either commercial administration and/or support for the major material purchasing for the project.

Job Requirements

The successful candidate will have the following experience/skill set:

Expected

• Experience of procurement or commercial activities and processing purchase requisitions and/or invoicing

Preferred

• Experience of procurement or commercial and processing purchase requisitions in an infrastructure or construction environment.
• Experience within a construction or infrastructure project in the UK

Location

Milton Keynes