Administrator (Bids and Tenders) | Rail - Linbrooke Services

Location: Sheffield

We have set out to be the market leader in technology and connectivity integration across UK infrastructure.

We will draw upon our core values and out-perform others, delivering excellence through customer responsiveness, collaboration, and innovation. In doing so we will create a sustainable future for our people and our customers, reshaping and influencing the industries we operate in.

Working in partnership with our customer we intend to achieve the extraordinary.

Overview

Working as part of our dynamic Bids and Tenders department, this is an excellent opportunity for a highly organised individual to develop themselves and their career. The successful candidate will take ownership and responsibility for the completion of any department admin related tasks and proactively contribute to teamwork and cross-functional working.

Key Duties & Responsibilities

• Take ownership and responsibility for the completion of tasks in accordance with agreed quality, process and timescale constraints.
• Ensure that all reasonable care is taken to ensure that work is conducted professionally and safely and in accordance with agreed standards.
• Support the Bids and Tenders Team in completing critical administrative tasks. This will generally include, but not be limited to :-
• Maintaining an accurate register of current and submitted tenders and also won and tenders
• Managing a range of complex Customer Portals
• Reviewing the Customer Portals on a daily basis for new or amended information
• Collating amended information and dissemination to the Bid Team
• Raising Technical Queries through the Customer Portal
• Assisting with the compilation of tenders
• Producing project organisation charts for inclusion in tenders
• Producing Word, EXCEL and PowerPoint documents for inclusion in tenders
• Managing a portfolio of CVs for inclusion in tenders
• Uploading tenders to customer portals against strict time constraints
• Arranging the delivery of hard copy tenders against strict time constraints
• Arranging meetings including tender sign off

The above list is not exhaustive; you will occasionally be asked to undertake additional duties where it is reasonable and appropriate.

SKILLS, QUALIFICATIONS AND COMPETENCE

Essential

• Excellent time management, communication (both written and oral) and organisational skills.
• IT literate – Microsoft Office including Redsky.
• Able to multi task.
• Able to communicate effectively with staff in all disciplines.
• Excellent telephone manner.
• Able to be flexible and work under pressure particularly with respect to meeting tender deadlines

Desirable

• Emergency First Aid at Work
• Share Point
• Fire Safety Awareness

Schedule

Monday to Friday

Location

Unit 2-4 Sheffield Business Park Churchill Way, Chapeltown, Sheffield, S35 2PY

Benefits

When you join Linbrooke, you are entitled to our outstanding benefits and wellbeing plan as part of your position.

Hybrid Working: Find the right balance that works for you. Depending on your role, you maybe entitled to work 2/5 days from home*.

Health & Wellbeing: Supercharged health and wellbeing plan by Westfield Health and EAP employee assistance programme.

Fitness & Rewards: Fitness discounts with My Gym and Westfield Health Rewards. Stay on top of your game and save £££.

Community: Volunteering is big at Linbrooke. You can take 1 day off work to support causes you believe in. And you will get paid for doing it.

Sick Pay: Income protection for up to 6 weeks in 12 month period. So when you are unwell you don't have to worry about your finances.

Death In Service: In the unfortunate event of death, your nominated beneficiaries will receive a tax-free lump sum equivalent to a two-year salary, for this position.