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Receptionist / Administrator in Swanley, Kent, United Kingdom

Receptionist / Administrator

Location - Swanley (must live local to Swanley within walking distance or have a car)

Rate - £11 an hour

Start: July 2020

Duration - 6 months with a possible extension

This is an exciting opportunity for an individual to come aboard and work for one of the UK's leading infrastructure companies. The suitable candidate coming on board will potentially have the opportunity to develop within the company and be required to support all staff where possible. To ensure that all client requirements and project delivery timescales and efficiencies are met.

What are my responsibilities?

  • Welcome and direct visitors promoting a professional and friendly attitude at all times
  • Operate telephone switchboard, transfer calls and take messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay
  • Manage Meeting Room bookings
  • Issuing of building security cards/swipes and updating system and relevant documentation
  • Maintaining regional telephone list
  • Provide administrative support to depts as required
  • Provide photocopying/scanning support to depts as required
  • Housekeeping of reception, post room and goods in areas
  • Liaise with Project Administrators to arrange reception cover for leave
  • Manage diary of Senior managers in a pro-active and efficient manner making independent decisions. Responsible for setting up meetings and schedules and cascading information.
  • Research, contribute and prepare data/information for a variety of internal and external meetings and presentations. Prepare, compile and contribute to reports to the cycle of operational meetings
  • Manage and coordinate events and other like meetings
  • Organise venue and programme liaising with external facilitators.
  • Assemble, collate and submit expenses reports for Senior Managers
  • Receive and issue courier and mail items, mail sorting, franking and processing efficiently, ensuring items are despatched in a timely manner
  • Assist Office Manager as back up for miscellaneous duties as necessary
  • Raise PPE, stationery orders and office supplies on OneSrm/Spiridon

Requirements

  • Methodical and organised with excellent communication skills
  • Computer literate and proficient in Microsoft Word, Excel, and Outlook
  • Pro-active and able to work with minimal supervision
  • Accurate and attentive to detail
  • Self-motivated
  • Excellent time-keeping

If you are interested in this role, then please apply by sending your CV in response to this advertisement.

"VGC Personnel are acting as an employment agency in relation to this vacancy"

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