Key Responsibilities and Accountabilities

Ensure administrative support is provided to the directors and product line managers via the central administration function

• Standardisation of all administration processes across all business product lines
• Day to Day allocation of tasks within the administration function team
• Support project meetings and take detailed minutes as required
• Ensure document governance in accordance with the Company’s Integrated Management System (IMS), across all areas of the business
• Provide statistical and KPI reports for all product line areas
• Develop, implement and improve administrative procedures
• Effective control of all company vehicles via the My Compliance portal
• Monitor calibration of tooling and inspection of plant & equipment via the My Compliance portal and ensure testing, inspection and service is arranged
• Ensure process for printing, scanning and filing of production sign off packs for all product lines is followed within the administration function
• Ensure tracking of company assets via the My Compliance portal
• Setting up and supporting meeting requirements for Engineering lead meetings
• Ensure correct process in accordance with the IMS for the collation of document packs to support engineering design reviews and design change
• Prepare summary reports for Research & Development and Engineering Hours by product line
• Prepare summary reports for AWA, transport costs, material recharges for Bogie Overhaul and Freight Field Services
• Attendance in morning war room meetings to ensure a clear understanding of activities within all product line areas is maintained within the administration function
• Ensure an effective archiving system is implemented and managed within the administration function
• Responsible for checking the accuracy and completeness of Competency Packs for all Production personnel
• Support Product Line Managers with the recruitment of production personnel
• Ensure project trackers are maintained up to date at all times including completed work, controlled documents, project communication
• Responsible for Rail Sentinel recording of medicals and D&A results
• Adding suppliers to the My Compliance portal once approved and monitoring expiry of supplier requirements