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Senior Administrator in Derby, Please select your county, United Kingdom

Key Responsibilities and Accountabilities

Ensure administrative support is provided to the directors and product line managers via the central administration function

  • Standardisation of all administration processes across all business product lines
  • Day to Day allocation of tasks within the administration function team
  • Support project meetings and take detailed minutes as required
  • Ensure document governance in accordance with the Company’s Integrated Management System (IMS), across all areas of the business
  • Provide statistical and KPI reports for all product line areas
  • Develop, implement and improve administrative procedures
  • Effective control of all company vehicles via the My Compliance portal
  • Monitor calibration of tooling and inspection of plant & equipment via the My Compliance portal and ensure testing, inspection and service is arranged
  • Ensure process for printing, scanning and filing of production sign off packs for all product lines is followed within the administration function
  • Ensure tracking of company assets via the My Compliance portal
  • Setting up and supporting meeting requirements for Engineering lead meetings
  • Ensure correct process in accordance with the IMS for the collation of document packs to support engineering design reviews and design change
  • Prepare summary reports for Research & Development and Engineering Hours by product line
  • Prepare summary reports for AWA, transport costs, material recharges for Bogie Overhaul and Freight Field Services
  • Attendance in morning war room meetings to ensure a clear understanding of activities within all product line areas is maintained within the administration function
  • Ensure an effective archiving system is implemented and managed within the administration function
  • Responsible for checking the accuracy and completeness of Competency Packs for all Production personnel
  • Support Product Line Managers with the recruitment of production personnel
  • Ensure project trackers are maintained up to date at all times including completed work, controlled documents, project communication
  • Responsible for Rail Sentinel recording of medicals and D&A results
  • Adding suppliers to the My Compliance portal once approved and monitoring expiry of supplier requirements

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