Document Controller

VolkerRail is an established and experienced railway infrastructure contractor. We have a successful track record of delivering projects across the whole of the UK; working with Network Rail, London Underground as well as light rail and tram operating companies to enhance the national infrastructure.

As one of the UKs oldest railway contractors, with a history dating back over 70 years, we are passionate about the preservation and development of the railways. Our years of experience and continued company growth have earned us a reputation within the industry for high performance and innovation, and as a company focussed on timely and efficient delivery.

The East West Rail Alliance is a “pure” alliance consisting of three Non-Owner Participants (NOPs); VolkerRail, Atkins Global, Laing O’Rourke and the Owner Participant (OP), Network Rail.

East West Rail (EWR) phase 2 is a £1 billion programme and one of the most prestigious projects in the UK Infrastructure pipeline. It will provide a strategic route linking key centres of economic activity between Oxford, Milton Keynes, Aylesbury and Bedford.

Job Summary

The Document Controller will play a key role in the championing of document management across the EWR programme and their particular area / section of responsibility. This will include working closely with the Project Information Manager in developing strategy, processes, procedures and ensuring the correct systems are in place to manage documents effectively in both electronic and hard copy format across the programme. They will also be responsible for implementing, managing, reviewing and monitoring these processes, procedures and systems for a particular area / section of the project and will be a key member of the site delivery team for that area / section.

Key duties will include;

• Working with the Project Information Manager to develop, manage and maintain the Alliance document control systems, software, processes and procedures for their particular area / section of responsibility working in conjunction with the Alliance Information Manager.
• Maintain a record of controlled documents both Incoming and Outgoing for their particular area / section of responsibility.
• Record incoming and outgoing correspondence, design and other documentation for their particular area / section of responsibility.
• Work with the Project Information Manager to help regularly review and update Alliance specific Document Control procedures and processes and ensure compliance with these for their particular area / section of responsibility.
• Management of the review and approval cycle and ensure that project deadlines are met.
• Assist the Design and Alliance team for their particular area / section of responsibility to ensure accurate distribution of information, management of the review and approval cycle and ensure that project deadlines are met.
• Carry out regular QA checks on all published information/documentation for their particular area / section of responsibility in accordance with the alliance document control procedures to ensure compliance.
• Receive/check/distribute documents for their particular area / section of responsibility in accordance with the alliance document management procedures/distribution matrix.
• Provide help and support on the Alliance document management processes, procedures and software to all project users, both internal and external for their particular area / section of responsibility.
• Produce all document management reports in accordance with project requirements, both internal and external for their particular area / section of responsibility.
• Develop an awareness of and improve knowledge of other information management applications and systems for their particular area / section of responsibility.
• Hold regular review meetings with individual groups within the alliance team to discuss issues, provide help, support, guidance and enable knowledge sharing for their particular area / section of responsibility.
• Carry out regular document management training sessions and produce associated documentation for their particular area / section of responsibility.
• Support the Project/Package managers in the procurement and administration of subcontract packages, by assisting with the compilation of documents which will form part of tender enquiries.
• Establishing electronic file structures on Sharepoint for management of ‘work in progress’ information within each Section
• Assist in maintaining registers of documentation, including ITPs, WPPs and TBSs, and uploading this information to the project document management systems (including completed briefing registers).

Job Requirements

The successful candidate will have the following experience/skill set:

Expected:

• Previous experience in a document control position
• Working knowledge of collaboration/EDM systems (PW/eB)
• Some knowledge of civil engineering projects and a general technical ability
• Experience of setting up, implementing, managing, reviewing and monitoring document management systems
• Strong interpersonal and team working skills
• Excellent communication skills, both written and verbal

Preferred

• Self-motivated and keen to learn
• Focussed attention to detail
• Organised; with an ability to manage their time efficiently and prioritise duties
• A willingness to get Involved and do what's necessary to Improve the overall operation of the document management systems and the office

Location

This position will be located in Milton Keynes.

Salary

£25,000 to £27,800 per annum, dependent on experience/skill set.

VolkerRail Group offers a competitive salary and attractive benefits that includes pension and other benefits commensurate to your skills and experience.

Committed to equality of opportunity and diversity.

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