Finance and Administration Executive

Status: Permanent - Full or part time (22.5hrs minimum per week)

Remuneration: £30k - £40k (pro-rata) plus benefits dependent on experience

Location: Dudley

Reports To: Chief Executive Officer (Finance & Administration Manager when appointed)

Job Overview

The purpose of the role is to provide an effective back-office operation for the VLR programme in full compliance with the ERDF funding guidelines, and ensure all necessary records are kept for audit evidence including state aid and post intervention monitoring. In addition to assist the Senior Management Team with day to day administrative tasks.

The Company

Located in Dudley in the West Midlands, a new purpose-built Innovation Centre for rail and last mile passenger transport, is planned to open for business in the summer of 2021. The facility will include an engineering hall, laboratories and outdoor test tracks for rail and light rail vehicles. The Centre will operate via a Hub and Spoke model with University partners.

Main Responsibilities and Duties

Set up effective finance and administration operational and recording systems to meet identified funding and operational needs.

Finance responsibilities will include:

• Managing the bank account, cash flow and office records
• Issuing invoices
• Credit control
• Placing purchase orders
• Maintaining company and project accounting
• Filing VAT returns
• Preparing monthly accounts in an accounting package
• Filing statements at Companies House
• Assisting in the preparation of claims for grant-funded projects
• Assisting senior management with the preparation of quarterly finance reports for the Board
• Procuring payroll services and maintaining suitable insurance

Administrative responsibilities will include:

• Ensuring compliance with funding regulations such as ERDF guidelines
• Ensuring the maintenance of record keeping
• Providing administrative support for the management team
• Any other duties, as required, commensurate with the grading of the post

PERSON SPECIFICATION

The successful applicant will be able to demonstrate:

• Experience of administering the finances of a small business
• Prior business start-up experience or creating robust administrative systems would be an advantage
• Professional Accountancy qualification, minimum level 4 AAT. Degree or professional Chartered Accountancy qualification (ACA, ACCA, CIMA) desirable
• Prior experience with European and\or UK R&D project funding is highly desirable
• Understanding, interpreting and appropriately presenting financial information
• Working and engaging with a wide range of stakeholders
• Excellent organisational skills and the ability to work to deadlines
• Excellent communication skills (verbal and written)
• High level attention to detail, accuracy and high-level numerical abilities
• Professionalism and commitment including a flexible approach to working hours when required
• Ability to take comprehensive meeting minutes, prepare action notes and follow up
• Right to work in the UK

Please click the 'Apply' button to submit your application.