Information Control & Project Co-ordinator - Rail

Location: York

Department: Planning & Control

We have set out to be the market leader in technology and connectivity integration across UK infrastructure.

We will draw upon our core values and out-perform others, delivering excellence through customer responsiveness, collaboration, and innovation. In doing so we will create a sustainable future for our people and our customers, reshaping and influencing the industries we operate in.

Working in partnership with our customer we intend to achieve the extraordinary.

About The Role

You will play a pivotal role within a close-knit team dedicated to supporting various multidiscipline rail infrastructure projects. Your responsibilities primarily revolve around the efficient management of project documentation, ensuring compliance, and safeguarding information security. This role demands meticulous attention to detail, strong organisational skills, and the ability to collaborate effectively with project teams, stakeholders, and clients. You will ensure that project documentation is well-maintained, secure, and compliant, ultimately contributing to the efficient execution and closure of projects. Your leadership, communication, and information management skills will be instrumental in the team's success. This role offers a unique opportunity to be part of a dynamic and collaborative environment within the rail infrastructure industry.

Key Responsibilities:

• Team Support: You will be an experienced professional assisting in the daily management of project documentation, ensuring its accuracy and completeness. This role involves mentoring and guiding assistant Information Controllers and apprentices within the team.
• Information Management: Your responsibilities include receiving, validating, managing, and securely storing both digital and hard copy information throughout all project stages. This will encompass maintaining document registers and implementing an Electronic Document Management System (EDMS) to ensure that all relevant information is well-organized and easily accessible.
• Reporting and Compliance: You will be responsible for generating timely reports on managed project information, including key metrics and forecasts. Collaborating with project teams to enhance metrics and ensure compliance with document control processes is an essential part of this role. Additionally, you will monitor and address any non-compliance issues, assisting with an annual assurance plan.
• Communication and Collaboration: Effective communication is crucial. You'll be expected to liaise with various organizations, including sponsors, contractors, and subcontractors. Being the second line of contact for Document Control-related issues means you'll provide clarification, mediation, and technical expertise regarding EDMS.
• Project Closure: As projects conclude, you'll play a crucial role in ensuring the proper handover of information to the client. This includes the Health and Safety file and supporting the future management of the asset, aligning with project timelines and quality requirements.
• Training and Continuous Improvement: Assisting the Information Manager in delivering training on information management and work instructions to all stakeholders is another key aspect of this role. You will also contribute to the development and implementation of a continuous improvement plan to enhance information control processes.
• Project Start-up Meetings: Attending project start-up meetings to discuss Document Control procedures and systems is vital for ensuring project teams are well-informed and aligned.
• Miscellaneous Tasks: You may be required to handle other office administrative tasks as needed to support the efficient operation of the team.

Essentials:

• Relevant experience in information management, document control, or a related field.
• Experience with Electronic Document Management Systems (EDMS) and information security protocols.
• Strong organisational and multitasking skills.
• Excellent communication and collaboration abilities.
• Attention to detail and commitment to compliance.
• Leadership and mentoring skills.

Desirable:

• Knowledge of rail infrastructure projects is a plus.
• Familiarity with AssetWise or ProjectWise

Schedule

Monday to Friday

Location

York or Sheffield

Benefits

When you join Linbrooke, you are entitled to our outstanding benefits and wellbeing plan as part of your position.

Hybrid Working: Find the right balance that works for you. Depending on your role, you maybe entitled to work 2/5 days from home*.

Health & Wellbeing: Supercharged health and wellbeing plan by Westfield Health and EAP employee assistance programme.

Fitness & Rewards: Fitness discounts with My Gym and Westfield Health Rewards. Stay on top of your game and save £££.

Community: Volunteering is big at Linbrooke. You can take 1 day off work to support causes you believe in. And you will get paid for doing it.

Sick Pay: Income protection. So when you are unwell you don't have to worry about your finances.

Death In Service: In the unfortunate event of death, your nominated beneficiaries will receive a tax-free lump sum equivalent to a two-year salary, for this position.

Disclaimers

ENGLISH LANGUAGE PROFICIENCY

All employees must be able to speak the English language with fluency with good oral and written skills. Fluency relates to a person's language proficiency and their ability to speak with confidence and accuracy, using accurate sentence structures and vocabulary. For those whose first language is a signed language, all reasonable adjustments will be made.

GENERAL SAFETY
Comply at all times with the requirements of Linbrooke Services’ HSEQ policies and in accordance with the Health & Safety at Work Act. Delivery of all work in accordance with Linbrooke Services’ quality procedures and customer standards and specifications. Support the business during quality audits and demonstrate compliance.

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