Job Scope

• Support the Project Manager on the Collaborative Procurement Programme , BAU and reporting. A Change Programme covering 7 complex and diverse organisations of varying size. The programme has in scope spend of c£400m and since inception it has delivered savings of over £30m.
• Lead on the co-ordination of reports on Programme performance to GLA Group Collaboration Board, Collaborative Procurement Board and Working Group and GLA Group Collaboration Procurement.
• Carry out BAU activities including updating Collaborative Monthly report and High Value reports for the GLA. This includes working with Commercial Managers across TfL to coordinate updates
• Work to improve these BAU activities and streamlining the process to make the information more visibly pleasing to read.
• Carry out periodic Accruals with Finance and invoicing the GLA for costs.
• Manage a central inbox for GLA request to ensure procurement request are distributed to the correct commercial team whilst maintain the GLA pipeline and confirming dates of potential new upcoming work.
• Be responsible for maintaining accurate and timely records and data systems relating to the Programme.
• Assist with communication plans and activity to ensure appropriate communication on outputs from the Programme
• Establish contact and maintain a list of contacts with boroughs and relevant borough groups to promote GLA group Frameworks and Contracts
• Manage a database of Frameworks and Contracts available for boroughs
• Develope and maintain communications material on Frameworks and Contracts including user guides, request template and web pages.
• Act as the main point of contact for enquiries from boroughs including managing an email inbox
• Collect data from boroughs and internal procurement leads on borough usage of Framework and Contracts, analyse data.
• Develop and complete monthly reports for senior stakeholder groups
• Liaise with senior GLA and TfL stakeholders on ongoing borough engagement requirements

Key Accountabilities

• Support the delivery of Implementation Plan
• Support management of Spend data Dashboard, Collaborative Procurement Board and Working Group Papers
• Assist with Collaborative Procurement Reporting and charging
• Assist with Pipeline and Benefits planning
• Main point of contact for enquiries from boroughs.

Key interfaces

The Jobholder will be asked to work, in the main, with the following key interfaces:

• Heads of Commercial
• Lead Commercial Managers
• Senior Commercial Managers
• Commercial Managers
• Internal Customers (up to senior manager level)
• GLA – counterpart level
• GLA functional bodies –counterpart level

Knowledge

• Knowledge and understanding of projects and programmes
• Has experience of working within a project management or programme environment.
• Knowledge of TfL's project management methodology
• Knowledge of Procurement and Supply Chain objectives and priorities

Skills

• Computer literate and highly experienced in use of Microsoft Office suite
• Ability to analyse complex data, draw conclusions, produce reports and make recommendations.
• Ability to communicate effectively, both orally and in writing, with people at all levels across the organisation and externally
• Ability to build effective working relationships, with people at all levels across the organisation and externally.
• Excellent logistical and organisational skills
• Ability to maintain strict confidentiality

Experience

• Experience in project and programme management environment.
• Experience of dealing with a range of stakeholders at all levels across the organisation, improving processes and guidance to support project delivery.