Bid Writer

Location: Remote working with travel to various company offices when required

Salary: Dependent on experience

Sector: Rail, Highways, Infrastructure and Aviation

ROLE PURPOSE:

Ensuring highest the quality and consistency of all aspects of the bid submission, including PQQs/EOT/ ITTs and presentation content. Ensuring all bid documentation is clear, concise and compelling and delivered through a winning bid strategy.

MAIN RESPONSIBILITIES:

• Compile information and write bids across all divisions (Rail, Highways and Aviation)
• Thorough understanding of work winning procedures and processes including reviews
• Research capability to provide context and write tailored responses to clients and sectors ensuring latest thinking is reflected in the submission
• Strong communication and interview skills to work with Subject Matter Experts (SMEs) to extract relevant information
• Able to turn technical information into work winning responses that reflect the client's aims and objectives
• Able to improve standard responses and write responses from scratch with input from SMEs
• Proof-reading of submission documents
• Critically review submission answers
• Develop and assess responses against evaluation criteria
• Develop a question breakdown and response structure and guide SMEs through a structured response template
• Contribute to capture plans
• Lead storyboarding and answer planning sessions
• Ensure PQQ/ITT feedback is incorporated into subsequent submissions and shared
• Work with the Bid Manager to identify SMEs and allocate actions for each aspect/question of the bid/PQQ
• Hold the overall responsibility for the content of submissions
• Contribute to bid strategy meetings and mid-bid review meetings identifying win themes, our strengths and appropriate evidence
• Ensure bids and PQQs submission content is saved in appropriate pools on Workspace as the bid and review process progresses
• Carry out interviews with SMEs to ascertain the added value, expertise and appropriateness of the content
• Compile information and write answers to quality questions for tenders and PQQs aiming to score the highest allocated marks for each question
• Take responsibility for submissions’ presentation and formatting ensuring that these comply with the submissions and Company guidelines
• Hold ‘answer workshops’ to formulate answers and gather evidence
• Review the technical submission in relation to English and grammar
• Reinforce and ensure compliance to the internal Work Winning Process
• Organise and set up review of the submission throughout various stages (Green, Amber, Red and Gold Reviews)
• Hold internal lessons learnt meetings for both successful and unsuccessful submissions
• Hold the overall responsibility for tender and PQQ quality of submissions
• Liaise with the Bid Coordinator regarding the upload of the submissions and tender clarification requirements
• Assist the Pre-Construction Manager with case studies, CVs, capability statements and award submissions, when required

KNOWLEDGE, SKILLS, BEHAVIOUR AND EXPERIENCE REQUIRED:

• Excellent IT skills and knowledge of word, excel and PowerPoint
• At least 3 years working on multi-million-pound construction submissions
• Strong command of English language verbal and written (formal and informal)
• Strong communications skills
• Excellent formatting and proofreading documents skills
• Exceptional organisational skills and the ability to manage multiple tasks
• Experience in producing project case studies, project capability statements and brochures
• Desire for self-development and continuous self-improvement