Contract Administrator in London, United Kingdom
London, United Kingdom |
Salary not specified |
Contract
Contract Administrator
Purpose of the Job
Responsible for assisting theProject Business Manager in relation to the development and implementation of a Contract Management Program for the project consistent with Contract Management Policies and Work Processes, Procedures and Systems.
Principal Accountabilities
- Ensure that commercial and contractual issues are dealt within the Project at the lowest level cognisant with the delegated authorities
- Deputising for the Project Business Manager when requested and performing duties for the successful commercial management of the project to meet goals and objectives.
- Administer the contract in line with the terms and conditions.
- Highlight areas of risk, such as ambiguities, conflicts or deviations from the scope of work. Make recommendations on the mitigation of these risks.
- Monitor Contractors’ commercial contractual performance and supportProject Business Manager remedial actions.
- Monitoring Contractors performance against the Works Information generally and Works Information Volume 2B Part 14 in particular. Recommend corrective actions as appropriate.
- Developing and managing appropriate mechanisms to monitor compliance with contract terms and conditions. Implement pre-existing mechanisms.
- Working with the other project team members to check that actions or inactions which could result in compensation events are identified and suggesting possible ways of resolving the situation.
- Developing and managing a procedure to recognise and identify contract disputes as they develop and manage the timely resolution under the changes provisions wherever possible, obtaining claims and legal expertise as appropriate.
- Identify potential cost over-runs as soon as possible.
- Maintaining a working relationship with Construction, Engineering, Legal and Risk Management functional teams to facilitate organisational interfaces between those performing contract administration.
- Checking that the project adheres to contract insurance provisions and that any requirements in this regard are implemented.
- Checking that contractors subcontractor proposals are in accordance with the contract with particular reference to warranties and bonds.
- Checking that contemporaneous records are kept. Ensure correspondence, instructions, and communications are drafted in accordance with the contract terms and conditions and issued in accordance with the period of reply.
- Checking that records and data are kept up to date on the appropriate systems and trackers.
Mandatory Requirements
- Co-operate in all matters relating to health and safety, including following safe working procedures at all times.
- Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues
- Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put information or information systems at risk
- To be responsible for the management of Health and Safety for direct reports.
Main Challenges of the Job
- Supporting the Project Business Manager in providing the project team with reviews and analysis of the contract performance data.
- Supporting the Project Business Manager in maintaining a working relationship with the Project teams and Functional support.
Person Specification
- Degree in Business, Quantity Surveying, Engineering, Construction Management or Cost Engineering, or equivalent experience.
- Experience and some formal training in pricing, knowledge of contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling, and cost control
- Relevant experience at a senior level on a large scale infrastructure project.
- A member of the RICS (or equivalent professional body)
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