Estimator – Bids & Proposals

Job Description

Responsible for the estimating function on behalf of the business. The position will require you to take responsibility for all Bids and Proposals together with direct liaison with other functions of our organisation such as planning, procurement, operatives and technical to support the preparation of fully costed and compliant estimates/proposals in accordance with agreed formats and timescales for approval prior to submission.

KEY ACCOUNTABILITES

(please note this is not an exhaustive list of duties but represents the main requirements of the role)

• To liaise closely with the Commercial Director.
• Responsible for the preparation and management of tender material throughout the business. This requires the establishment of a tendering database, tender identification and recording to assist the business to tender for works based on current and historical data.
• To liaise with various departments and collate all required information to enable us to prepare/submit compliant and cost-effective proposals at all times. This will require co-ordination of bid team meetings and preparation of actions to complete with relevant key staff to ensure information/tendering material is collated in readiness for a timely submission.
• Prepare tender review material for briefing to Senior Management Team prior to submission to client. Provide all necessary input required to finalise pricing proposal including commercial/contractual commentary
• Undertake Value Engineering exercise, where appropriate, with the Bid Team, to identify proposals for more economical, alternative solutions
• Full review of current tendering process with a view of formalising a company estimating database to include all given parameters to support our estimating function and increase efficiency within our bidding process. Responsible for ensuring the database is utilised and applied to tenders as required.
• Preparation of tender submissions ensuring full compliancy with requirements including but not limited to tender valuation and commercial commentary including receipt and evaluation of any required specialist sub-contract packages
• To monitor data within our database on a frequent basis to ensure cost rates are reviewed in a consistent manner to confirm/compare current market rates for materials/labour/plant
• To lead all tender/proposal enquiries including direct liaison and co- ordination of the relevant departments within the business required to support each submission.
• Ensure that all tender award documentation is accurately recorded and that records are maintained as appropriate in line with public procurement legislation.
• Maintain the database to ensure accurate recording of progress throughout the tender process, ensuring correlation and categorisation of all existing tenders and documents.
• To provide regular input to project/tendering requirements and advice on any areas of the business which require attention or further improvements.
• To attend the regular commercial meetings and report on the tendering/projects as required. These meetings will be held at senior level and any additional meeting required with the attendance of the management team to be established accordingly.

Person Specification

NON -TECHNICAL SKILLS

Situational awareness

Attention to detail, overall awareness, maintain concentration, retain information, anticipation of risk.

Consciousness

Systematic and thorough approach, checking, positive attitude towards rules and procedures.

Communication

Listening (people not stimuli), clarity, assertiveness, sharing information.

Decision making and action

Effective decisions, timely decisions, diagnosing and solving problems.

Cooperation and working with others

Considering others’ needs, supporting others, treating others with respect, dealing with conflict / aggressive behaviour.

Workload Management

Multi-tasking and selective actions, prioritising, calm under pressure.

Self-Management

Motivation, confidence and imitative, maintain and develop skills and knowledge, prepared and organised.

PERSONAL ATTRIBUTES

A positive attitude with high level of commitment to challenges

Excellent IT skills

Excellent communication skills; both written and verbal

Excellent organisational skills

Required Skills / Expertise

REQUIRED/DESIRABLE

Car Driving Licence

Personal Track Safety Certificate (PTS)

Technical / professional engineering qualifications and training records CPD

Familiar with the H&S aspects of design and construction (risk assessments)

Knowledge and years of experience of asset construction practice including compliance management.

Understands their responsibility for appointing adequate competent engineering resources to undertake the works

Understands interfaces between engineering disciplines involved in the project

Understands the requirements, roles and responsibilities regarding CSM-RA Regulations

Post Details and Deputising Arrangements

• Used Candy Estimating Software
• Civil Engineering
• Rail