Personal Assistant in Southampton, Greater Manchester, England, United Kingdom

Our client, a Tier 1 Rail contractor is seeking to employ a Personal Assistant to be based in their office in Manchester to support their Commercial Director.

As a Personal Assistant you will be reporting to the Commercial Director. You will support them in fulfilling their responsibilities, contributing to the overall success of the business through the provision of efficient and effective administrative support.

You will be expected to:
• Work closely with the Directors to ensure that tasks such as, reports, incoming post and correspondence, management of diary/meetings schedule and email, etc., are dealt with efficiently.
• Type letters, memos, Board Reports, schedules, etc., and follow up responses if required.
• Liaise with internal customers to ensure a smooth workflow between departments and with Head Office.
• Perform general office administration tasks as and when required to meet the needs of the department – e.g. faxing, filing, photocopying, dealing with telephone calls.
• Provide other appropriate ad hoc duties, and administrative support for other departments, as and when required.

Additional:
• Dealing with divisional training requirements
• Dealing with holidays / sickness / absences and other HR duties.
• Ordering of Uniform & PPE for Sales and Construction staff
• Reception cover when required
• Dealing with recruitment
• Ordering stock
• Organising Director Inspections and Director courtesy calls
• Weekly reports to group

Requirements:
• Experience of working in a secretarial/admin role.
• Experienced audio typist, with intermediate to advanced level of proficiency with MS Office programs and a good standard of written English.
• Ability to generate professional correspondence unaided.
• Self–disciplined, with demonstrably good time management skills and the ability to manage a number of priorities.
• Ability to multi-task, and work efficiently and accurately under pressure.
• Team player, supportive of colleagues.
• Professional and pleasant manner in dealing with internal and external customers.
• Excellent telephone skills.

This is a temp to perm opportunity. First 6 months you would be working on contract, hourly rate is between £16 - £20 p/h UMBRELLA. After 6 months you will become a permanent employee.

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